Supplier Contract Manager

3 weeks ago


Dubai, United Arab Emirates ITFAQ Full time

For our customer, we are hiring a Supplier Contract Manager.

**Primary Purpose of Role**:
To be fully responsible for the management of Installation (C80) and Civil Works (C81) suppliers’ contracts within a specified company's project. Installation and Civil Works are high spent and risk activities with distinctive contract terms and conditions, requiring specialized commercial management particularly around change and claims.

The role will require frequent and close engagement of Installation and Civil Works suppliers to ensure that requirements are executed in accordance with technical, program, cost and performance (quality and delivery) requirements as defined in the contract.

The role will require frequent and close engagement of the other Project Functions, and in particular Deployment and Commercial/Legal and Contracts to ensure that claims are fully assessed and, where relevant, passed through to the Head Contract.

The role is embedded into the procurement category organization to ensure alignment with Installation and Civil Works Category strategy and benefit from all procurement category environment and best practices as well as to be in situation to challenge and escalate as relevant beyond project scope.

**Principal Relationships**:
Relationships will be required to be built and maintained with the following principals:

- Major Installation and Civil Works subcontractors / suppliers to the company
- Deployment/ Work Package Manager
- Global and Regional Category Management for Installation and Civil Works - Project or Bids Procurement Manager (PPM) - Project Commercial Manager / Legal and Contracts - Project Management Office Team, - Project Director - Quality
- HSE

**Key Responsibilities and tasks**
- Ensure Installation and Civil Works Supplier Contract Coverage; (1) work with Category Management to ensure that the project’s long term requirements for Installation and Civil Works are covered by suitable supplier contracts or that these are being progressed in accordance with company’s procurement process and governance; (2) where necessary, support Category Management with any Project tendering activity for Construction/Installation, following the company’s procurement process; (3) interpret customer contract terms and conditions to draft supplier contract terms and conditions accordingly, working with project team to ensure flow down terms are in line with company's Gate 2 approvals and Legal Memos
- Manage Installation and Civil Works Supplier Contract:

- (1) Manage contract between the company and supplier from placement to close out;
- (2) Maintain full visibility of purchase requisitions & orders ;
- (4) Document and maintain all contractual records and ensure all contract documents are fully executed by all parties;
- (5) Enforce compliance to the contractual terms and deliverables by the Supplier/s and the company, in alignment with the Project and company's requirements for Safety, Quality, Environment, Ethics, Project Efficiency and Competitiveness.
- Manage Installation and Civil Works Supplier Claims and Disputes;
- (1) managing any disputes, back-charges or claims that company may raise on the supplier.
- (2) Receive, assess and negotiate contractual claims, in line with the contract response time requirements;
- (3) Liaise with Commercial team to ensure all supplier matters that may give rise to a company claim upon Customer are identified and communicated early on to optimize company's commercial advantage
- (4) collection of all relevant cost data/information to support claims issues
- (5) claims and prolongation analysis.
- Identify, monitor and implement changes to Installation and Civil Works scope/s of work and those cost implications (i.e. obtaining internal approvals to changes,
- (1)lead the preparation and negotiation of contract amendments with supplier - for changes either instigated by the company or the supplier)
- (2) support negotiation and contractual validation of change orders, maintaining change logs
- Performance Review Reporting; Lead ongoing performance review meetings with Installation and Civil Works suppliers, monitoring supplier performance against all obligations, prepare, maintain and forecast 4-weekly costs and commitment report (i.e. review payment status, cross-check against accounting system, provide cash flow forecasts)
- Supplier Performance Management;
- (1) Ensure appropriate Supplier Relationship Management and Performance Management techniques are employed with Installation and Civil Works supplier/s to improve performance, mitigate risk and capture innovation from suppliers.
- (2) Lead any required Performance Improvement Plans with the Supplier/s to resolve operational performance issues promptly.
- (3) Liaise regularly with the other Business functions involved in supplier performance, e.g. Deployment, to understand and improve supplier/s performance.
- Identify Risks/Opportunities/Issues/Disputes and Escalate as appropriat


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