Procurement Assistant
2 weeks ago
We are searching for a well-organized Procurement Assistant to join our team. As the procurement staff, you should be able to multitask and carry out all tasks allocated by the managing director, which may include assisting the various departments in the company.
**RESPONSIBILITIES**:
- Basic office administration, Accounting, and purchasing assistance.
- Undertake all word processing that is required.
- Generate Quotations, Invoices, Purchase orders Etc.
- Responsible to source, negotiating, and purchasing materials from both local and oversea vendors.
- Do prequalification for the sourced vendors
- Distribute inquiries to eligible vendors and follow up till receiving the quotes.
- Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial requirements of the company
- Prepare price comparisons between several vendors and submit them to managers for advise and approval.
- Advise internal and external on issues regarding purchasing Terms & Conditions
- Collate purchase orders and purchase requisitions in order to order materials, goods, and supplies.
- Send them to the suppliers & Interact with the suppliers on a day-to-day basis.
- Track the status of any orders.
- In charge of daily operational purchasing needs such as planning, issuing, and following up on Purchase Orders delivery, and shipment schedules
- Resolve supply, quality, service, and invoicing issues with vendors
- Deal with non-supplied, under orders, over orders, and damaged goods.
- Ensure that any invoices are sent to accounts for payment.
- Produce and maintain all reports and keep and file the records and documents properly
**REQUIREMENTS**:
- Gender: Male / Female
- Nationality: Philippines
- Qualification: Mechanical/ Electrical engineer
- Experience: 2-3 years Preferred in UAE
**SKILLS**:
- Basic office Administration/Accounting Skills
- Fluent in English both written and spoken
- Typing & Internet browsing skills
- Letter drafting
- Knowledge in Microsoft Excel, Outlook, Word & PP etc.
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
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