Administrative Assistant

4 weeks ago


Abu Dhabi, United Arab Emirates Sperasoft Full time

Join our team in a dynamic position that combines the responsibilities of both an Office Assistant and a Personal Assistant. This unique role requires a versatile individual with excellent organizational skills to manage office tasks, coupled with the ability to provide personalized assistance to key individuals within the organization.
- Office assistant Job Duties:_
- Coordination of office maintenance activities;
- Provide administrative and clerical support to studio leadership, HR, Finance;
- Communicate and coordinate work with vendors, building management, landlords, and other external service companies;
- Provide all needed administrative and clerical support to guests, clients, and visiting colleagues;
- Oversee travel arrangements and prepares itineraries;
- Oversee office mail and package process; assist with distribution of incoming letters, packages, as well as sets up outgoing deliveries;
- Oversee office supplies and food inventories process; helps to order when needed;
- Assists in budget preparation, financial planning, and cost avoidance; produces periodic reporting, documentation, and inventories according to company procedures;
- Seeks to improve office operations through creative improvement of existing processes;
- Proceed with any other tasks from Studio Leadership as necessary.
- Personal assistant Job duties:_
- Working with the Executive Team (CEO and COO) to coordinate the outreach activities;
- Providing sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements;
- Completing a broad variety of administrative tasks that facilitate the Eexc.team ability to effectively lead the organization;
- Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive team;
- Arranging business and personal travel: planning, booking, expense reporting, supporting all necessary requests during the travel;
- Covering various personal requests such as: managing domestic personnel (cleaners, technicians), ordering necessary goods and services, etc.

**Requirements**:

- Good spoken and written English skills;
- At least three (3) plus years in similar roles; preferably with international companies;
- Excellent communication skills and ability to work under pressure;
- Strong PC skills; knowledge of MS Word, Excel, Powerpoint;
- Experience working with senior-level management people;
- Accuracy and attentiveness to details.

**Benefits**
- Working with an international team of world class professionals;
- Medical Insurance package;
- Friendly team and a family-like environment;
- Casual workplace environment in Abu Dhabi.



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