Executive Secretary

3 days ago

Jumeirah, United Arab Emirates The Healers' Clinic Full time

**Administrative Proficiency**: Mastery of administrative tasks such as managing calendars, scheduling meetings, handling correspondence, and organizing files is fundamental.
- **Communication Skills**: Exceptional written and verbal communication skills are crucial for effectively conveying messages, drafting correspondence, and interacting with executives, clients, and other stakeholders.
- **Confidentiality**: Ability to handle sensitive information with discretion and maintain confidentiality is essential in dealing with executive-level matters.
- **Time Management**: Strong time management skills are necessary for prioritizing tasks, meeting deadlines, and ensuring efficient use of executives' time.
- **Organization**: Excellent organizational skills enable effective management of multiple tasks, projects, and priorities, ensuring nothing falls through the cracks.
- **Attention to Detail**: Paying close attention to detail ensures accuracy in all administrative tasks, from proofreading documents to maintaining records.
- **Problem-Solving**: Being proactive in identifying challenges, finding solutions, and mitigating risks demonstrates resourcefulness and adds value to the role.
- **Adaptability**: Flexibility and adaptability to changing priorities, last-minute requests, and unexpected situations are key traits for navigating the dynamic nature of executive support.
- **Interpersonal Skills**: Strong interpersonal skills facilitate effective communication, collaboration, and relationship-building with executives, colleagues, clients, and external contacts.
- **Professionalism**: Maintaining a professional demeanor, exhibiting tact, diplomacy, and integrity in all interactions, reflects positively on both the executive and the organization.
- **Initiative**: Taking initiative to anticipate needs, proactively address issues, and offer assistance demonstrates initiative and contributes to the smooth operation of the executive's office.
- **Resourcefulness**: Being resourceful in finding solutions, gathering information, and overcoming obstacles demonstrates problem-solving skills and adds value to the support provided.
- **Cultural Sensitivity**: Understanding and respecting diverse cultures, perspectives, and communication styles fosters effective collaboration in a globalized business environment.

**Qualifications**:

- With pleasing personality with excellent interpersonal skills.
- Strong communication skills in English, both verbal and written.
- Patience, empathy, and the ability to remain calm under pressure.
- Previous experience in customer service or a related field is an advantage.
- Proficiency in using computer software.
- Basic accounting knowledge.
- Ability to multitask and prioritize tasks effectively.
- High school diploma or equivalent qualification required.
- Age requirement - 20 to 32 years old

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