Office Assistant for Spare Parts Orders, Service

3 weeks ago


Dubai, United Arab Emirates Ovorider Full time

**OFFICE ASSISTANT for SPARE PARTS ORDERS, SERVICE and SHIPPING**

Job type : full-time, permanent

Ovorider is a company specialized in food processing and long shelf life technologies.

Your workplace will be Dubai DMCC

**Your mission**:
**Fluency in French and English (both verbal and written), knowledge of Microsoft Office and a good knowledge of shipping documents and customs procedures are a must.**

**Responsibilities**
- Act as the main order contact partner for customers for managing day to day order enquiries
- Quotations to customers
- Manage orders to suppliers (in Europe)
- Managing all aspects related to the transport of the goods from Europe to North Africa and Middle East Countries (transport documents, possible issues, customs problems). You must be able to gather all the information needed to avoid any kind of problem for shipping and to clear customs.
- Managing simple excel files
- Proforma invoices and packing lists
- Shipping documents management between our suppliers and our customers: invoices, COO, EUR1, technical sheets.
- Managing incoming phone calls
- Quotation translations from English to French and vice versa
- Administration: manage telephone and shipping companies, Chamber of Commerce, Dubai Customs.
- Occasionally : hotel, taxi bookings, documents gathering at public offices/banks/accountant

**The individual**
- Fluent French and English are mandatory
- IT-Skills (Microsoft Office, Outlook, CRM) are mandatory
- At least 3 year experience in same/similar position
- Bachelor’s degree
- Excellent people interaction, ability to work in diverse multinational environment
- Must be committed to quality principles
- Ability to work independently
- Extremely attentive to details
- Get things done, getting it right the first time attitude
- Analytical
- Responsible
- Good organizational & time management skills

**What you’ll get**
- International environment
- Flexible-work arrangements
- Work in autonomy

**Job Types**: Full-time, Permanent

Expected Start Date: 01/10/2023


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