Real Estate Admin

2 weeks ago

Dubai, United Arab Emirates MAYAK REAL ESTATE Full time

**Responsibilities**:
**Administrative Support**:

- Assist real estate agents with administrative tasks, such as drafting and preparing contracts, leases, agreements, and other required paperwork.
- Provide administrative assistance in scheduling property showings, inspections, appraisals, and closings.
- Coordinate and facilitate communications between clients, real estate agents, and other stakeholders throughout the property transaction process.
- Maintain and update property listings, ensuring accuracy and timely revisions.

**Transaction Coordination**:

- Oversee the entire real estate transaction process to ensure compliance with legal and company policies.
- Prepare and organize all necessary documentation for property transactions and ensure they meet legal and regulatory requirements.
- Liaise with escrow officers, lenders, title companies, and other parties to facilitate smooth transaction closings.
- Track key milestones and deadlines involved in the transaction process to ensure timely completion.
- Verify and confirm all transaction-related invoices, expenses, and payments.

**Database and Records Management**:

- Ensure accurate and up-to-date data entry of property listings, contracts, and transaction details into the company's database.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval and confidentiality of sensitive information.
- Generate reports, spreadsheets, and presentations as required by management and real estate agents.

**Client Relations**:

- Provide exceptional customer service to clients by promptly addressing inquiries, updates, and concerns.
- Maintain a positive and professional relationship with clients, real estate agents, and other relevant parties involved in the transaction process.
- Attend to client feedback and resolve any issues that may arise during the transaction process.

**Requirements**:

- Proven experience as a Real Estate Administrator with a minimum of 3 years in real estate administration.
- In-depth knowledge of real estate transaction processes, including contracts, leases, and property listing management.
- Proficiency in using real estate software and databases (e.g., Property Finder, Dubbizzle, Buyut, CRM software, transaction management systems).
- Excellent organizational and time management skills, with the ability to prioritize multiple tasks effectively.
- Exceptional attention to detail and accuracy in working with paperwork and documentation.
- Strong interpersonal and communication skills, with the ability to communicate clearly and professionally with clients and colleagues.
- High level of professionalism, integrity, and ethical conduct.

**Salary**:Based on Experience

If you meet the above qualifications and are seeking a challenging opportunity in real estate administration, we encourage you to submit your resume and cover letter. Join our team and be part of a dynamic and growing real estate organization.

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Real Estate Admin: 3 years (required)

**Language**:

- English (required)

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