Executive Assistant

3 weeks ago

Dubai, United Arab Emirates NOKIA Full time

**Join us in creating the technology that helps the world act together**

We are a B2B technology innovation leader pioneering the future where networks meet cloud. At Nokia you will have a positive impact on people’s lives and help build the capabilities needed for a more productive, sustainable, and accessible world.

Be part of a culture built on an inclusive way of working where we are open to your ideas, you are empowered to take risks and are encouraged to be fearless in bringing your authentic self to work.

**The team you'll be part of**

The pandemic has highlighted how important telecoms networks are to society. Nokia’s Network Infrastructure group is at the heart of a revolution to bring more and faster network capacity to people worldwide through our ambition, innovation, and technical expertise.

**What you will learn and contribute to**

Are you passionate about solving problems?

As part of our team, you will:
We are looking for a Executive Assistant to join Nokia. The Executive Assistant is responsible for personal assistance to C-level, which includes proper care taking of calendar and time management.
- Seeks, updates and provides information, screens incoming calls and correspondence, prioritizes and responds as appropriate.
- Organizes meetings, meeting facilities and takes care of the follow-up activities (e.g. distributes meeting minutes and presentation materials).
- Further the Executive Assistant plans and arranges (complex) travel itineraries, schedules and processes expenses
- Checks and may approve cost center/function invoices. Gives support in producing presentation materials
- Arranges various external and internal events. Informs other team/department members about mutual matters
- Uses experience and looks for ways to develop and improve quality in processes, methods etc. where appropriate
- Seeks, updates and provides information through different channels, networking with other executive offices and coordinating high level meetings with customers and stakeholders
- Additionally interacts and coordinates with members of leadership team and BG management team
- Responsible for researching and compiling special reports, presentations, organization charts, etc
- Arranging business critical internal/external events

**Your skills and experience**

You have:

- Ability to handle information with discretion and confidentiality
- Fluent in English (mandatory)/Arabic (preferred) language skills (written and verbal)
- Ability to create various forms of communication
- Excellent skills in planning and organizing and feeling comfortable dealing with complex calendars over multiple time zones
- Can prioritize workload in a complex and fast paced environment
- Strong organizational skills and strong attention to details and quality
- Excellent communication and documentation skills, time management, and problem solving skills
- Familiarity with Office 365 tools, MS Teams, Concur, SRM, and Taleo
- This job typically requires a degree (AA, AS, BA, BS) in business or equivalent demonstrated experience.
- Ability to multi-task in a fast-paced environment, including prioritizing critical tasks and following-up on less critical tasks

later.
- Able to works independently, as well as a team player and is highly organized
- Maintain high level of confidentiality and discretion

It would be nice if you also had:

- Relevant and minimum experience of 2 years in a administration/EA capacity years executive support experience

**What we offer**

Nokia offers flexible and hybrid working schemes, continuous learning opportunities, well-being programs to support you mentally and physically, opportunities to join and get supported by employee resource groups, mentoring programs and highly diverse teams with an inclusive culture where people thrive and are empowered.

**Nokia is committed to inclusion and is an equal opportunity employer**

Nokia has received the following recognitions for its commitment to inclusion & equality:

- One of the World’s Most Ethical Companies by Ethisphere
- Gender-Equality Index by Bloomberg
- Workplace Pride Global Benchmark

At Nokia, we act inclusively and respect the uniqueness of people.

Nokia’s employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law.
We are committed to a culture of inclusion built upon our core value of respect.

Join us and be part of a company where you will feel included and empowered to succeed.

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