Branch Accountant

4 weeks ago

Dubai, United Arab Emirates Al-Futtaim Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

**Overview of the role**:
The position will be reporting to Finance Business Partner and responsible for the cashiering & financial function of Toyota New Units/Aftersales - Sheik Zayed branch

**What you will do**:

- Cash (Revenue & Petty Cash Fund) Management:

- Collect cash / credit card payment against cash invoices.
- Maintain and balance daily collection & petty cash fund twice daily
- Monitoring the insurance limits of cash/collection in vault, ensuring the insurance coverage from AOIC if the cash/collection in vault exceeds the limit
- Ensure that collected revenue must be handed over to Transguard on a succeeding day
- Daily collection reports should be uploaded in the shared drive provided by the AFSS
- All collection / PCF verification and hand over are properly signed / filed for future references
- Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques
- Ensure accurate data entry in SAP - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitored
- Ensure sublet and bought-out charges are posted to Job cards for charging the customer
- Business Processes & Controls:

- All business processes are conducted according to SOP and with correct levels of sign authority
- Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured
- Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations
- Accounts Receivables Management (AR Management):

- Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
- Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible
- Maintain proper invoice filing with complete document set (Job card, LPO etc.) for easy retrieval.
- Invoicing & Delivery Management:

- Perform financial transactions and process invoices in a timely manner.
- Ensure all relevant AFM document processes are strictly adhered to ensure all bank payments are met
- Ensure Revenue/Provision in place and Assignee clause is without error
- Substantiates financial transactions by auditing documents.
- Perform record keeping of all financial operations.
- Manage Intra & Internal Sales including Government Sales.
- Authorization of all in house AFM sales & credit customers.
- Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
- Support & Guiding of Matrix managers, Sales team and Sales Admin.
- Petty Cash Management:

- Verify all cash & cheque transactions from the previous day and encode into SAP.
- Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.
- Monitoring Petty clash float for ensuring adequate balance and reviewing pending re-imbursements/claims for submission.
- Perform Surprise Cash Count as per SOP.
- Financial Reporting, Cost & Internal Controls:

- Finance related processes are conducted in compliance with AFM policies & procedures (SOPs).
- Supporting in monitoring Opex & Capex.
- Monitor & maintain AFM administration document process is adhered at all times.
- Monitor clearance of Open POs follow up with COT & Showroom Admin Team every month
- To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management
- Accounts Receivables Management (AR Management):

- Reviewing and ensuring of timely submission of Second sets.
- Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
- Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facilit

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