Administrative Coordinator, Arts and Humanities

3 weeks ago


Abu Dhabi, United Arab Emirates NYU Abu Dhabi Full time

Position Summary:
**_ UAE Nationals are encouraged to apply._**

New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator to assist the work of the newly created Arts and Humanities Research Kitchens reporting to the Manager of Operatons.

The Administrative Coordinator’s primary role will be to provide administrative support within the Arts and Humanities Division and to support building an administrative infrastructure for the Research Kitchen initiative. The Administrative Coordinator will be the main point of contact ensuring the highest level of administrative support for the Kitchens and their members, while also facilitating divisional oversight over kitchen activities. This will include dealing with all administrative tasks on a day-to-day basis, including large-scale project management, finance, procurement and travel related issues. The Coordinator will also provide high-level support on other operational projects, including but not limited to communications and stakeholder management.

**Key Responsibilities**:

- Meetings: organizing and scheduling meetings; preparing and distributing agenda and minutes; following up on action points from meetings
- Tracking budgets and expenses
- Arranging travel for visitors - flights, accommodation, ground transfers, visas, meal vouchers, etc.
- Project manage large scale research flagship events
- Create and manage a database of internal and external stakeholders
- Carry out web research on a variety of topics on behalf of the Kitchens
- Other general inquiries
- Process and/or review payments for expenses, including: payment requests, honorariums, catering, etc.
- Provide Concur support - review requests and expenses, assist divisional members on using the system
- Procurement support: vendor registration, raising requisitions, distributing POs, tracking procurement process, liaising with Procurement team, processing payment to vendors
- Ensure current policies are being followed and communicated to Kitchens’ members
- Support the project management of research and creative endeavor, from funding proposals to grant administration
- Assist in tracking deadlines and planning activities
- Track activities of undergraduate student research assistants
- Mailing lists, A&H Events Calendar, Intranet Calendar, Intranet Announcements, printing and distributing posters
- Work closely with Associate Dean for Research, Manager of operations on the Kitchens’s web presence and communications to faculty
- Other ad-hoc projects and tasks
- Stakeholder management support as needed

Qualifications:
**Required Education**:

- Bachelors degree

**Preferred Education**:

- Master’s degree

**Required Experience**:

- 3+ years of experience in an equivalent position
- Outstanding oral and written English communication skills
- Ability to speak Arabic

**Preferred Experience**:

- Experience in Project Management
- Experience with a research intensive UAE based or international educational institution
- Experience in Public Relations
- Experience in Grant Management



  • Abu Dhabi, United Arab Emirates RFLCT Creative Arts Full time

    **Company Overview**: RFLCT Creative Arts is a dedicated centre to providing enriching art workshops and fostering artistic expression within the community. We believe in the transformative power of art and its ability to inspire individuals of all ages. As we continue to expand our workshop offerings, we are seeking a passionate and dedicated Assistant to...


  • Abu Dhabi, United Arab Emirates Grand Hyatt Abu Dhabi Full time

    Summary You will be responsible to provide an excellent and consistent level of administrative support to your customers. The HR Coordinator is responsible to assist in the efficient running of the Human Resources Department. **Qualifications**: University Degree/Diploma - preference given to Human Resources or business-related degrees Experience of...


  • Abu Dhabi, United Arab Emirates Cpl UK - Technology Full time

    Key ResponsibilitiesAs a Human Capital Coordinator, you are responsible for coordinating thevarious functions including administrative procedures andrecruitment, leavers / joiner's administration, liaison with the variousdepartments and outside contractors, maintaining and producing reports andrecords.This role needs you to adhere to policies and...


  • Abu Dhabi, United Arab Emirates MAJID AL FUTTAIM Full time

    The Human Capital Admin Assistant plays a crucial role in handling administrative tasks such as calendar management, meeting coordination, document preparation, and general office duties.Helping maintain organized systems and processes within the Human Capital department.Serving as a central point of contact, the HC Admin Assistant interacts with employees,...


  • Abu Dhabi, United Arab Emirates MAJID AL FUTTAIM Full time

    The Human Capital Admin Assistantplays a crucial role in handling administrative tasks such ascalendar management, meeting coordination, document preparation,and general office duties.Helping maintainorganized systems and processes within the Human Capitaldepartment.Serving as a central point ofcontact, the HC Admin Assistant interacts with employees,...


  • Abu Dhabi, United Arab Emirates PRO LINK MEDICAL EQUIPMENT TRADING L.L.C Full time

    **Responsibilities for Administrative Coordinator** - Provide assistance to staff, managers, and senior-level officers as needed - Create, prepare, and deliver reports to various departments - Receive and forward communications to different staff and departments - Organize meetings and meeting schedules for each department - Coordinate with human resources...


  • abu dhabi, United Arab Emirates Cpl UK - Technology Full time

    As a Human Capital Coordinator, you are responsible for coordinating thevarious functions including administrative procedures andrecruitment, leavers / joiner's administration, liaison with the variousdepartments and outside contractors, maintaining and producing reports andrecords.This role needs you to adhere to policies and procedures ensuring thesmooth...


  • abu dhabi, United Arab Emirates HR Source Full time

    Art Director – Global Advertising Agency Jobs in Abu Dhabi, UAE by HR Source | ArabJobs.comArt Director – Global Advertising AgencyHR Source - Abu Dhabi, UAE Posted In 18/11/2013Apply For JobApplicants18 Views5478Job DescriptionLeading Global Advertising Agency is looking for a Talented Art Director to come and join them in Abu Dhabi.I stress this is an...


  • Abu Dhabi, United Arab Emirates Korn Ferry International Full time

    **The Institution** New York University Abu Dhabi (NYUAD), is a world-class research university with a liberal arts and science college at its core and is one of three global campuses within New York University (New York, Abu Dhabi, Shanghai). NYUAD opened its doors to its first class in 2010 and is currently entering its second decade within the United...


  • Abu Dhabi, United Arab Emirates NYU Abu Dhabi Full time

    Position Summary: **UAE NATIONAL ARE ENCOURAGED TO APPLY** New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator for the new Center for Translational Medical Devices (CENTMED), reporting to the Center Directors. The Coordinator will support the operations of the Research Center and provide administrative management and...


  • Abu Dhabi, United Arab Emirates Odela and Co. Full time

    **HR OFFICER - LADIES APPLICANT ONLY** **Location: Abu dhabi** ** - Can join immediately** **Qualifications**: - Familiar with UAE LABOR LAW - Bachelor's degree in Human Resources, Business Administration, or related field. - years of experience in human resources roles. - Solid understanding of HR principles, practices, and employment laws. - Excellent...


  • Abu Dhabi, United Arab Emirates NYU Abu Dhabi Full time

    Position Summary: **_ UAE Nationals are encouraged to apply_** New York University Abu Dhabi (NYUAD) seeks to appoint an Archivist to assist with the Management of the archival collections of the Arab Center for the Study of Art, including collection appraisal, cataloguing, digitization, access and website development. **Key Responsibilities**: - Manage...


  • Abu Dhabi, United Arab Emirates Department of Culture and Tourism Full time

    Role Purpose:To manage and maintain the collections, loans, and commissions, including new art productions of the AD Public Art function. In addition, to serving as a technical expert for advising and implementing best practices in the Public Art collections management, conservation, and preservation.Art Collection ManagementConducting detailed condition...


  • Abu Dhabi, United Arab Emirates Emerging Ideas Brand Development Full time

    **Responsibilities**: Provide administrative support to the team. Assist in human resource development tasks such as recruiting, training, and performance management. Schedule and coordinate meetings, appointments, and travel arrangements. Prepare and manage correspondence, reports, and documents. Maintain accurate records and filing systems. Perform...


  • abu dhabi, United Arab Emirates Hilton Full time

    Human Resources Administrator Jobs in Abu Dhabi | Hilton Jobs1- Human Resources AdministratorJob: Full TimeLocation: Abu Dhabi, UAEDescription:A Human Resource Administrator is responsible for managing HR administration responsibilities to deliver an excellent staff experience while supporting employee relations and departmental goalsJob...


  • Abu Dhabi, United Arab Emirates NYU Abu Dhabi Full time

    Position Summary: **_ UAE Nationals are encouraged to apply_** New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Coordinator reporting to the Operations Manager, Science Division. The Administrative Coordinator is responsible for the efficient and effective functioning of the NYUAD PASS PhD program, offered jointly by the Division of...


  • Abu Dhabi, United Arab Emirates Andaz Capital Gate Abu Dhabi Full time

    Summary As a Human Resources Coordinator, you’ll be responsible to sincerely assist our Andaz Colleagues’ with all their queries to ensure a seamless colleague experience. You will have to efficiently balance all your tasks to assist the Human Resources Team in creating memorable colleague experiences. You will assist with on-boarding experience for all...


  • abu dhabi, United Arab Emirates Department Of Culture And Tourism Full time

    Role Purpose:To manage and maintain the collections, loans, and commissions, including new art productions of the AD Public Art function. In addition, to serving as a technical expert for advising and implementing best practices in the Public Art collections management, conservation, and preservation.Art Collection ManagementConducting detailed condition...


  • Abu Dhabi, United Arab Emirates Nexfit Full time

    Job InformationDirect, coordinate and monitor all activities which fall within the jurisdiction of the administration and which are linked to the efficient operation and continuous improvement of regular and specialized public transport services;Represent the administration in its relations with the authorities and the public;Manage, in collaboration with...


  • abu dhabi, United Arab Emirates HR Source Consulting Full time

    Art Director – Global Advertising Agency Leading Global Advertising Agency is looking for a Talented Art Director to come and join them in Abu Dhabi.I stress this is an Abu Dhabi based role.Responsibilities:Directing several projects in a timely fashion.Being a source of advice and creative authority for the client.control of client portfolioAbility to...