Executive Assistant to General Manager
2 weeks ago
**Nationality: Philippine/Arab**
**Salary Budget: 6,000/-**
- Provide full administrative and secretarial support to GM, including:
- Manage the GM’s diary using the Outlook calendar; arrange meetings and managing appointments to make the best use of the GM’s time.
- Organize meetings and workshops as required.
- Manage travel spreadsheet.
- Manage contract database payments.
- Prepare and edit documents, reports and PowerPoint presentations for GM and others.
- Make travel arrangements for the GM, including booking flights, organizing visas, producing meeting papers, etc..
- Take minutes of departmental and other meetings, as required by the GM.
- Assist with meetings and visitors to the department.
- Provide administrative assistance to the rest of the Operations Department including:
- Organizing and taking minutes of the meetings, assisting in research, photocopying and preparing documentation as required.
- Make travel arrangements and arrange meetings for departmental heads as required.
- Work closely with the other division heads, especially in the GM’s absence.
- Ensure staff schedules are tracked in GM Diary.
- Maintain insurance and company secretarial requirements.
- Assist with departmental work plan preparation.
- To provide office management support.
- Work in conjunction with HR and departments in the allocation of desks and maintaining.
- Maintain personal and office risk assessment records.
- Work in conjunction with other administrative staff to ensure effective support is provided.
**Job Types**: Full-time, Contract, Permanent
Work Location: Remote
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