Store Administration Assistant
20 hours ago
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.
**About the Role**
The Admin Assistant provides support to the Admin Team in providing management reports, Sales figures, managing information relating to the staff in the store.
**Key Role Specific Accountabilities**
**MIS (Store/RO)**
- Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
- Maintain data in the system to facilitate easy access to information when it is required.
- Maintain and update information relating to staff in the store.
- Liaise with the Regional Operations and HR Office.
**Stock Control and Operations**
- Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
- All bills from suppliers/contractors must be verified, approved by Store Manager and processed with Regional Office Accounts Team. Follow-up must be maintained to track pending invoices and flag pending payments. Maintain a liaison with suppliers to clear any outstanding payments
- Cash Office responsibilities including the following:
- Daily reconciliation of store takings & reports
- Banking/Foreign Exchange
- Store Petty Cash
- Tallying of safe fund daily
- Credit Card Reconciliation
- Ensure accurate reports are provided to Admin Management to enable commercial decisions.
- Help liaise and arrange the induction training for new staff on procedures -to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
- Ensuring that the accuracy of stock received from the warehouse is accounted in the system
- Ensuring Periodic stock accuracy checks with commercial teams co coordination.
- Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return To Warehouse) in the system.
- Ordering of Stationary for the Store / Admin Team
**About You**
**Minimum Experience**:
1-3 years of retail sales experience. Analytical, Time Management, Communication, Leadership, Teamwork
**Job-Specific Skills**:
Advance MS Office. SAP experience would be beneficial.
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