Administrative Assistant

2 weeks ago

Dubai, United Arab Emirates Trustbend Logistics Full time

Trustbend Packers & Movers is seeking a dedicated Administrative Assistant to join our team in Dubai. This role requires an organized, detail-oriented professional who can manage essential administrative tasks, ensure seamless data handling, and support efficient store and HR operations.

**Key Responsibilities**:

- **MIS and Data Management**: Maintain accurate records in the system, providing reliable information for Senior Admin Assistant reports and easy data access when needed.
- **Staff Records**: Update and manage staff information to support HR and Regional Operations.
- **Stock Control and Operations**: Assist the Admin Department Manager and team in routine stock accuracy checks, including verifying supplier bills, liaising for outstanding invoices, and coordinating with the Accounts Team for payment processing.
- **Cash Office Duties**: Handle daily cash reconciliation, petty cash management, credit card reconciliation, and banking activities. Ensure all reports are precise and ready for management to make commercial decisions.
- **New Staff Inductions**: Coordinate induction training sessions for new staff, providing them with comprehensive knowledge of administrative procedures.
- **Inventory Management**: Oversee stock entries for new inventory, store transfers, and returns, ensuring all adjustments are recorded accurately in the system.
- **Stationery and Supplies**: Order and manage stationery for the store and admin team as needed.

**Required Skills**:

- Strong attention to detail with a results-oriented approach.
- Excellent analytical and numerical skills to create trade reports and conduct data analysis.
- Customer-focused mindset with the ability to understand and anticipate customer needs.
- Ability to quickly learn and adapt to new technologies.

**Qualifications**:

- High school diploma (bachelor’s degree preferred).
- 1-3 years of experience in a similar role, ideally within retail or logistics.
- Strong communication, time management, and teamwork skills.

Join Trustbend Packers & Movers in Dubai and bring efficiency and organization to our administrative team. Your role will be key in ensuring our operations run smoothly and effectively, supporting our commitment to exceptional service.

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