Office Admin Assistant

3 weeks ago


Jebel Ali Freezone, United Arab Emirates Masa trading Full time

Key Job Responsibilities
- Coordinate meetings and appointments.
- Housekeeping of the office through the office attendant.
- Sourcing vendors for quality products and competitive pricing for office and warehouse supplies.
- Obtain quotations from vendors for office supplies, warehouse, etc.
- Receiving purchase requests from office and warehouse staff.
- Verifying purchases with quotations, delivery orders, and invoices.
- Follow-up on contracts (office equipment, warehouse machines, transportation, etc. )
- Coordinate with contractual and other suppliers as required.
- Keeping track and records of material re-order levels.
- Keeping track and records of all documents as required.
- Maintain document filing system both soft and hard copies.
- Verifying employee attendance, petty cash, salary, and employees’ overtime.
- Coordination within the Company departments. (HR, Finance, etc. )
- Coordinate with different government authorities as required for their services (Jafza, Imdad, Trakhees, etc..)

Skills and qualifications required.
- Proven experience as a back-office assistant, office assistant, virtual assistant, or in another relevant administrative role
- Knowledge of “back-office” computer systems (ERP software)
- Working knowledge of office equipment.
- Thorough understanding of office management procedures.
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Experience having worked in Jebel Ali Free Zone Companies.
- Knowledge of issuing Jebel Ali Free Zone gate entry passes.
- Experience of having worked in a 3PL company. With Finance background

Pay: AED3,000.00 - AED4,500.00 per month

Application Deadline: 09/06/2024


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