Secretary Civil Coordinator

2 weeks ago


Ajman, United Arab Emirates Pepco Group of Companies Full time

Our company is looking for Secretary / Civil Coordinator.
- Overall management and responsibility of the Ajman office and Civil Division
- Updating the new approved variations of the concern projects and send it to accounts department on monthly basics
- DEWA projects daily reports preparation and submission to Consultant / Client if they required.
- Updating and filing all submittal logs to the concern Engineers or Project team’s asper their requirements.
- Correspondence Management for Civil projects
- Making the Project file and file all the Document to the concern handling projects until the project completion.
- Coordination with accounts team and provide the Variations and other documents to accounts team for preparing the Tax invoice
- All submittals regarding DEWA Projects, Villas and any other projects as fully handing from me.
- Filling and updating technical summary sheet / logs and follow ups of concern projects
- Depends on the project requirements / site engineer request to prepare the inspection submission report and Request for Information
- To prepare the project base main agreement, Subcontractor Agreements, Addendum, Undertaking Letter for the concern projects.
- Verifying the subcontractors Invoices with the Payment certificates and sending to accounts for future processing review.
- Maintain the attendance tracker for Ajman staff and sending to HR department Monthly basics to prepare the attendance
- Document control / Secretarial Works
- Keeping /dealing with office stationary requirements, Ajman office and site office with HO receptionist
- Overall coordination with Project Coordinator and Engineers

**Salary**: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

- Ajman: Reliably commute or planning to relocate before starting work (required)


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