Advancement Officer

2 weeks ago

Ajman, United Arab Emirates Ajman University Full time

**SUMMARY OF FUNCTIONS**:
Coordinates, oversees, and/or performs a wide variety of support activities, secretarial services, and confidential assignments for the office or college. Meet the target related to fundraising.

**ESSENTIAL DUTIES & RESPONSIBILITIES**:

- Serves as the primary point of contact for the Director with other offices, deans, faculty members, and students; by responding to inquiries and satisfying all their needs.
- Provides staff and office support for the office/college, which includes screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise. Maintaining the office calendar and scheduling appointments.
- Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.
- Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
- Coordinates and oversees the day-to-day management of supplies and equipment for the office.
- Assists in the scheduling and coordination of the manager's appointments and travel arrangements.
- Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
- Performs miscellaneous job-related duties as assigned.
- Manages the office’s budget and spending requirements and follows up on necessary financial transactions of the Office.
- Supervises all clerical duties of the Office by maintaining organized and easily accessible digital and paper-based resources, retrieving important.
- files, ensuring accurate and timely flow of documents, and reviewing and arranging those which need the Director’s signature.
- Ensures that the deadlines of all requirements, tasks, duties and projects are always met by following up with all related parties.
- Maintains regular contact with AU’s internal and external parties by communicating the Director’s instructions, requirements, and decisions, and briefing him on important issues of interest and feedback.
- Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

**QUALIFICATIONS & EXPERIENCE**:

- Bachelor's degree in a related field such as business administration, public administration, or communication.
- 3-5 years of experience that is directly related to the duties and responsibilities specified.

**KNOWLEDGE & SKILLS**:

- Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
- Ability to create, compose, and edit correspondence and other written materials.
- Ability to coordinate and organize meetings and/or special events.
- Excellent customer service skills.
- Excellent communication skills spoken and written.
- Knowledge of planning and scheduling techniques.
- Ability to provide guidance to staff members in other offices.
- Knowledge of fundraising and development principles and practices.
- Familiarity with alumni relations and engagement strategies.

**WORKING CONDITIONS**:

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