Administrative Assistant

2 weeks ago


Dubai, United Arab Emirates Wood Plc Full time

Overview / Responsibilities:
Wood is looking for a Administrative Assistant (UAE National ) to join our team in Dubai.
- Accountable for providing all systematic administrative support and technical assistance in an organized and cohesive manner for the entire Project Team.
- Prepare correspondence, excel spreadsheets, power point presentations and meeting materials as directed.
- Develop an effective filing system for project key documents.
- Create and maintain project team technical documents and organization charts (MS Visio).
- Responsible for administrative task.
- Attend to clerical tasks such as general photocopying, scanning, collating, and filing support to project team.
- Support and coordination of all project requirements.
- Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance and data entry
- support in boarding pass collection from shared mailbox or contacting to employees directly when it’s necessary, receiving boarding passes through WhatsApp
- backups collection for travel expenses - tickets, exch. rates, 3rd party invoices & employee expenses

Skills / Qualifications:

- Graduate Degree holder is preferred
- Experience of working with multi-national and multi-cultural project teams is strongly preferred
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Highly motivated and self-reliant
- Attention to detail and problem-solving skills
- Confident and assertive
- Open thinker and innovator
- Flexible and adaptable
- Accuracy and meticulous
- Excellent computer skills - Computer literate - MS Office / Visio

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.



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