Business Support Assistant

3 weeks ago


UAE, United Arab Emirates World Food Programme Full time

**.**:
**Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.**

**ABOUT WFP**:
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world **achieve Zero Hunger** in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

**WHY WORK AT WFP?**

**SAVING & CHANGING LIVES **❤
- Make a difference the world will notice._
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

**GLOBAL COMMUNITY**:

- Build bridges that unite people across the world._
Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.

**UNLIMITED POSSIBILITIES**:

- Unlock possibilities you never thought you'd find._
WFP goes anywhere it is needed and does whatever it takes to get the job done.

**LIFE-CHANGING EXPERIENCE**:

- Reach beyond yourself and discover your true potential._
WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations.

**Join us to make a difference**
**Watch this video to know more about us**

**ORGANIZATIONAL CONTEXT**:
The United Nations Humanitarian Response Depot (UNHRD) is an emergency preparedness and response tool for WFP and the wider humanitarian community. The mandate of the UNHRD Network is to assist the population living in countries affected by natural disasters or complex emergencies, through a prepositioning of relief and survival items and their rapid mobilization to the affected countries, on behalf of UN humanitarian agencies, governments, and intergovernmental and non-governmental organizations. UNHRD manages five (5) strategically located hub worldwide (Panama, Ghana, Italy, Malaysia, and UAE), and holds stockpiles of emergency relief items and support equipment, including WFP corporate response stocks, currently valued at USD50m.

**JOB PURPOSE**:
**JOB TITLE**: Business Support Assistant (Vendor Management)

**TYPE OF CONTRACT**: Service Contract (SC)

**JOB LEVEL**: SC 4

**UNIT/DIVISION**: UNHRD

**DUTY STATION (City, Country)**: Dubai, UAE

**DURATION**: 12 Months with a possibility of extension

**SALARY**: Salary starts from AED 13,710.89 per month plus medical insurance.

The Business Support Assistant (Vendor Management) will report to Vendor Management Focal Point and will be expected to deliver a range of routine business support tasks to ensure that the vendor management unit is effectively supported. The selected incumbent will provide support in the preparation and provision of vendor management services, and handling of documentation production workflow with the following tasks, including but not limited to: researching and selecting the vendors based on set scope of work, quality of work, background and reference documents from internal databases; collect, verify and share reports/ material; routine communications with internal parties; data entry/update in corporate/unit-specific system/databases; support in the preparatory steps prior to the distribution of work to units and collection of all relevant background material to be provided.

The Business Support Assistant (Vendor Management) will be expected to produce accurate and organized work and have good client orientation, teamwork and communication (verbal and written) skills to provide effective support to a wide range of individuals.

**KEY ACCOUNTABILITIES (not all-inclusive)**:

- Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
- Respond to queries and escalate where appropriate, to provide a timely and accurate service to clients.
- Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
- Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function
- Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
- Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently a



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