Asst Lease Admin Manager

3 days ago

Dubai, United Arab Emirates Al-Futtaim Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

**Overview of the role**:
In this role, you will manage documents, handle data entry, and conduct financial reporting to support the Regional Retail Leasing and Asset Management teams. The goal is to execute the AFGRE Leasing Admin strategy aligned with overall objectives within set timelines. Working closely with the Regional team and supporting the Regional Lease Admin Manager, your responsibilities include familiarity with leasing concepts, drafting legal documents, knowledge of leasing systems like Yardi, consistent judgment in goal planning, effective direction of supporting departments, and an understanding of budgeting and forecasting principles for super regional malls/retail assets.

**What you will do**:

- Assist in planning and preparing reports for Lease Admin strategy.
- Manage regional reporting for effective operation within KPI parameters.
- Collaborate on progress reports, including vacancy, renewals, and operational reports.
- Maintain up-to-date tenancy schedules and a centralized tracking sheet for renewals, legal matters, and documents.
- Coordinate communication between regional teams, EIT, and vendors/partners.
- Handle leasing administration tasks, including Yardi Systems Process and Change Management.
- Ensure quality control, conduct Yardi training, and collaborate on legal document review with Group Legal, maintaining detailed audit trails.

**Required Skills to be successful**:
**Job-Specific Skills**:
Proficiency in databases, financial systems, Excel, and Yardi.

Strong understanding of leasing systems, best practices, and reporting.

**Behavioral Competencies**:
Excellent organizational skills, prioritization, proactiveness, and team spirit.

**Research, Insights & Analysis**:
Skilled in obtaining and analyzing information through efficient intelligence gathering systems.

**Planning**:
Ensures effective leasing admin processes, smooth workflow, and implements key reports.

**Leasing Programme Implementation**:
Delivers and manages effective customer relationships and infrastructure.

**Measuring Effectiveness**:
Establishes, promotes, and utilizes metrics to enhance overall effectiveness.

**Managing People**:
Manages oneself effectively.

Manages cross-functional relationships with efficiency.

**Job Context**:
In this role, you will work within the established confines of departmental budgets and targets, adhere to relevant policies and procedures, follow the stipulations outlined in the Delegation of Authority (DOA), and operate within the legal parameters specified by the Al-Futtaim Legal Department.

**What equips you for the role**:
**Minimum Qualifications and Knowledge**:

- Degree or equivalent level of education in any discipline preferable but not mandatory, dependent on previous experience and aptitude.

**Minimum Experience**:

- 3-4 years’ experience in Lease administration, preferably in retail leasing/property management
- 2 - 3 years’ experience working with Yardi

**About Al-Futtaim Malls**
Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.

Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper’s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.

Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a

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