Executive Assistant Finance

2 weeks ago


Sharjah, United Arab Emirates American University of Sharjah Full time
  • Manage and maintain the Director of Finance’s calendar, schedule appointments, and coordinate meetings.
  • Prepare and organize materials for meetings when required.
  • Handle all incoming communications, prioritize emails, and draft letters when necessary.

Administrative Functions

  • Prepare audit requirements, letters and confirmations for banks and vendors.
  • Communicate with banks and prepare bank letters to be sure all the information is updated regularly.
  • Being the key contact with the government entities and external stakeholders in anything related to the Finance department.
  • Responsible for all the purchasing requirement for the Finance Department
  • Assist the student accounts office during registration (answer calls, prepare letters, meet parents, reply to emails).
  • Manage AUS Etisalat account and being the main contact with Etisalat for all AUS requests.
  • Assist the new staff to get all the required access and office requirements.
  • Manage the AUS online telephone extension billing system.
  • Assist the accounts payable during the year end closing period.
  • Provide finance related system training for new staff.


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