Executive Assistant Finance

3 weeks ago


Sharjah, United Arab Emirates American University of Sharjah Full time
  • Manage and maintain the Directorof Finance’s calendar, schedule appointments, andcoordinate meetings.
  • Prepare and organizematerials for meetings when required.
  • Handleall incoming communications, prioritize emails, and draft letterswhen necessary.

AdministrativeFunctions

  • Prepare audit requirements, lettersand confirmations for banks andvendors.
  • Communicate with banks and preparebank letters to be sure all the information is updatedregularly.
  • Being the key contact with thegovernment entities and external stakeholders in anything relatedto the Finance department.
  • Responsible for allthe purchasing requirement for the FinanceDepartment
  • Assist the student accounts officeduring registration (answer calls, prepare letters, meet parents,reply to emails).
  • Manage AUS Etisalat accountand being the main contact with Etisalat for all AUSrequests.
  • Assist the new staff to get all therequired access and office requirements.
  • Managethe AUS online telephone extension billingsystem.
  • Assist the accounts payable during theyear end closing period.
  • Provide financerelated system training for newstaff.


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