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Receptionist

5 months ago

Dubai, United Arab Emirates Subsea7 Full time

KEY RESPONSIBILITIES

  • Greet and welcome guests as soon as they arrive at the office and assist them to log in to our Teams-go system and print their visitor’s pass.
  • Direct visitors to the appropriate person in all floors
  • Answer, screen and forward incoming phone calls and providing basic and accurate information in-person and via phone/email.
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock.
  • Update meeting room calendars and schedule meetings
  • Keep updated records of office expenses and cost.
  • coordinating with HSE team for arranging visitors’ HSE office induction and updating the welcome presentation to be displayed on the TV screens.
  • Takes delivery of parcels/documents, ensuring they reach their intended recipient. Also, arranges documents and parcels to be despatched as instructed, either by mail or by courier. Maintain register.
  • Assist the Facilities Administrator in the administration of the Parking slots allotted to management.
  • Activation/Deactivation of Roaming services and maintain register.
  • Checking office supplies (pantry/stationeries) and ordering same where necessary.

PROFESSIONAL QUALIFICATIONS & EXPERIENCE

  • Bachelor’s degree.
  • 2+ years of experience as a corporate receptionist.
  • Additional certification in Office Management is a plus.
  • Can speak/write English fluently. Knowledge of Arabic language is an advantage.

CAPABILITY PROFILE – KNOWLEDGE, SKILLS, EXPERIENCE SKILLS & CAPABLITIES

  • Excellent communication and interpersonal skills, ability to deal with people at all levels.
  • Uphold Group values as detailed in Subsea7 Management System.
  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Proficiency in Microsoft Office Suite.
  • Solid written and verbal communication skills (English and Arabic is a plus).
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.