Event Planner
4 weeks ago
Key Responsibilities:
- Event Planning and Coordination:
- Meet with clients to understand their needs, preferences, and budget for the event.
- Create detailed event proposals, timelines, and budgets for client approval.
- Develop a comprehensive project plan to ensure all logistical aspects are covered.
- Vendor and Venue Management:
- Identify, select, and negotiate with vendors, including caterers, decorators, entertainers, and transportation services.
- Conduct site visits to venues to ensure they meet client requirements and address logistical needs.
- Coordinate with venues for event setup, layout, seating arrangements, and other specifics.
- Budget Management:
- Develop and manage event budgets to ensure events remain within the allocated costs.
- Track expenses, manage invoices, and negotiate with vendors to control costs.
- Provide clients with a detailed cost breakdown and periodic updates on spending.
- Logistics and Coordination:
- Organize and oversee event logistics, including timelines, delivery schedules, setup, and breakdown.
- Coordinate on-site event activities to ensure everything runs smoothly.
- Handle any issues that arise during the event to maintain a positive experience for clients and guests.
- Client Relations:
- Serve as the main point of contact for clients, providing regular updates on event progress.
- Conduct client follow-ups post-event to ensure satisfaction and gather feedback.
- Maintain positive relationships with clients to encourage repeat business and referrals.
- Marketing and Promotion (If Applicable):
- Develop promotional strategies to market events (for public events).
- Utilize social media, email marketing, and other channels to promote events.
Required Skills:
- Strong organizational and project management skills.
- Excellent verbal and written communication skills.
- Attention to detail and ability to multitask in a high-stress environment.
- Proficiency in event planning software (e.g., Eventbrite, Cvent) and Microsoft Office.
- Budgeting and negotiation skills.
- Problem-solving skills and quick thinking.
- Experience in digital marketing or event promotion.
- Knowledge of contract management and vendor negotiation.
- Understanding of AV/tech equipment and logistics for events.
- Familiarity with catering and hospitality services.
- Bachelor’s degree in Event Management, Hospitality, Business, or a related field.
- Previous experience in event planning, coordination, or a similar role.
- Certification in event planning (e.g., CMP – Certified Meeting Planner) is a plus.
- Strong interpersonal skills and ability to work well with diverse teams.
- Creative problem-solving skills and adaptability.
- High level of professionalism, especially under pressure.
- Time management and efficiency in meeting tight deadlines.
- Urdu/Hindi-Fluency
- English
About Blue Iris Software Trading LLC :
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