Associate - Document Control

3 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Bloom Holding Full time

The Document Control Specialist plays a pivotal role in ensuring the efficient management, organization, and accessibility of all project-related documents within the department. The primary purpose of this role is to establish and maintain a comprehensive document control system that ensures all documentation, such as contracts, permits, approvals, memos, and other critical documents, are accurately recorded and easily retrievable. The Document Control Specialist will facilitate the timely flow of documentation, maintain version control, and ensure compliance with legal and regulatory standards. This role is crucial for ensuring transparency, accuracy, and effective collaboration across all teams involved in real estate development, sales, leasing, and customer management.

Key Accountabilities

  • Manage the lifecycle of all project documentation, ensuring accurate storage, retrieval, and distribution of documents across the organization and project teams.
  • Ensure all project documents are properly versioned, updated, and distributed. Maintain an organized system for tracking revisions and approvals.
  • Ensure all documents comply with company standards, legal regulations, and project requirements, ensuring consistency and accuracy.
  • Oversee the archiving of documents in both digital and physical formats, ensuring long-term storage and easy retrieval.
  • Perform quality checks on documents to ensure completeness, accuracy, and consistency before distribution and archiving.
  • Prepare and maintain document control reports, track document status, and provide updates to senior management on document progress.
  • Distribute documents to relevant stakeholders as needed.
  • Validate the documents based on the requirements and ensure that all received documents are correct.
  • Ship physical documents to customers.
  • Validate the system and ensure all documents are uploaded properly.
  • Review the system to ensure that all automated documents are uploaded.
  • Ensure the validity (expiry dates) of documents are properly monitored.
Seniority Level
  • Associate
Employment Type
  • Full-time
Job Function
  • Accounting/Auditing, Writing/Editing, and Research
Industries
  • Real Estate and Construction
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