Personal Assistant to the Managing Director and Recruitment Administrator

4 days ago


Dubai, Dubai, United Arab Emirates Future Talent Arabia Full time

Location: Barsha, Dubai, United Arab Emirates

About Us:

Future Talent Arabia specializes in executive search, recruitment, and talent management across sectors such as future technology, finance, construction, energy, and sustainability. We support our clients' visionary advancement across the Middle East and worldwide.

Job Overview:

We are seeking a well-organized and highly motivated individual to serve as a Personal Assistant (PA) to the Managing Director (MD) and Recruitment Administrator. This dual-role position requires proficiency in administrative support, recruitment processes, and basic financial tasks. The ideal candidate will be adept at managing the MD's schedule, sourcing candidates, coordinating interviews, utilizing platforms like LinkedIn and Bullhorn, and assisting with company accounts and expenditure tracking.

Key Responsibilities:

Administrative Support:

  • Manage the MD's calendar, schedule appointments, and organize meetings.
  • Handle correspondence, emails, and phone calls on behalf of the MD.
  • Prepare reports, presentations, and other documentation as required.

Recruitment Administration:

  • Source and identify potential candidates through various channels, including LinkedIn and other job portals.
  • Coordinate and schedule interviews between candidates and hiring managers.
  • Maintain and update the candidate database using CRM systems such as Bullhorn.

Financial Assistance:

  • Assist in compiling company accounts and financial reports.
  • Monitor and track company expenditures to ensure budget compliance.

Qualifications and Skills:

  • Bachelor's degree in Business Administration, Human Resources, or a related field.
  • Proven experience as a Personal Assistant, Recruitment Administrator, or in a similar administrative role.
  • Proficiency in using LinkedIn for recruitment and familiarity with CRM systems like Bullhorn.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication abilities.
  • Attention to detail and the ability to handle confidential information with discretion.
  • Basic understanding of financial principles and experience with expenditure tracking.

Application Process:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and explaining why they are a suitable fit for this role.

#J-18808-Ljbffr

  • Dubai, Dubai, United Arab Emirates The golden ocean company Full time

    The Golden Ocean Company, Dubai, United Arab Emirates This is a full-time on-site role as a Personal Assistant to the Director at The Golden Ocean Company located in Dubai. The role includes tasks such as providing personal assistance, executive administrative assistance, diary management, and general administrative support. Qualifications Personal...


  • Dubai, Dubai, United Arab Emirates Future Talent Arabia Full time

    Job Overview:We are seeking an organized and highly motivated individual to fill a dual-role position as a Personal Assistant to the Managing Director (MD) and Recruitment Administrator.This role requires proficiency in administrative support, recruitment processes, and basic financial tasks.

  • Personal Assistant

    3 days ago


    Dubai, Dubai, United Arab Emirates Offshore Recruitment Services Full time

    GP Dubai is a consultancy company based in Dubai, and part of the General Pacific Group which is a family office.GP Dubai looks after the administration of a number of offshore trusts and companies on behalf of the family office. The group was founded in 1986. The company will commence business in Dubai in January 2014 following relocation from a European...


  • Dubai, Dubai, United Arab Emirates Edwards and Towers Full time

    Get AI-powered advice on this job and more exclusive features.Direct message the job poster from Edwards and TowersRecruitment Manager | Edwards & Towers | Hiring Real Estate Agents in DubaiJob Title: Recruitment AdministratorLocation: Dubai, UAEAbout Us:Edwards & Towers is a leading real estate company based in Dubai, specializing in providing exceptional...


  • Dubai, Dubai, United Arab Emirates Edwards and Towers Full time

    We're seeking an experienced HR Professional to join our dynamic team at Edwards & Towers. In this role, you'll be responsible for providing full administrative support to the recruitment team, including managing candidate data and schedules.


  • Dubai, Dubai, United Arab Emirates Adecco Careers Full time

    Personal Assistant to the General Manager Our client, a multinational organization, is urgently looking for a high profile Personal Assistant who will be based in their office in Dubai. Your responsibilities will include but are not limited to: General Administration support for Executive Director Book & Provide support for extensive travel Expenses...

  • Personal Assistant

    3 weeks ago


    Dubai, Dubai, United Arab Emirates RigQuip Full time

    RigQuip is the world's leading independent drilling equipment service organisation. We are rig maintenance subject matter experts with global reach and industry leading quality management. We provide equipment, engineering, servicing and parts to drilling contractors and operator clients around the globe. Our teams ensure that both onshore and offshore rigs...

  • Personal Assistant

    3 weeks ago


    Dubai, Dubai, United Arab Emirates Manpower Professional Full time

    A global energy service provider is seeking to recruit an Arabic Speaking Personal Assistant / HR Specialist who will be supporting the Managing Director and assist with the HR responsibilities.You will be involved in providing top level administrative support including but not limited to calendar and event management, travel coordination, business plans,...

  • Personal Assistant

    4 weeks ago


    Dubai, Dubai, United Arab Emirates Casabella Luxury Real Estate LLC Full time

    RigQuip is the world's leading independent drilling equipment service organisation. We are rig maintenance subject matter experts with global reach and industry leading quality management. We provide equipment, engineering, servicing and parts to drilling contractors and operator clients around the globe. Our teams ensure that both onshore and offshore rigs...


  • Dubai, Dubai, United Arab Emirates Al Futtaim Private Company (LLC) Full time

    We are seeking a highly skilled Personal Assistant to provide dedicated support to our Director. This role requires a high level of discretion, organization, and attention to detail.Duties include managing calendars, arranging meetings, and coordinating travel arrangements. You will also be responsible for maintaining accurate records, processing approvals,...


  • Dubai, Dubai, United Arab Emirates Offshore Recruitment Services Full time

    Our client, GP Dubai, is a consultancy company based in the Middle East and part of the General Pacific Group, a family office.The company was established with the objective of providing high-quality services to its clients.The Executive Support Specialist will assist the Managing Director with their daily tasks and responsibilities.The key responsibilities...


  • Dubai, Dubai, United Arab Emirates Antal International Network Full time

    We are recruiting for an Executive Assistant to the CEO to be based in Dubai for our client, which is an International Group holding entity with over 3 decades of experience in the commodity trading business segment in the UAE, with its global outreach across Asia Pacific and Europe market.Role DescriptionThe job profile would be to provide all...

  • Personal Assistant

    2 days ago


    Dubai, Dubai, United Arab Emirates Casabella Luxury Real Estate LLC Full time

    RigQuip is the world's leading independent drilling equipment service organisation. We are rig maintenance subject matter experts with global reach and industry leading quality management. We provide equipment, engineering, servicing and parts to drilling contractors and operator clients around the globe. Our teams ensure that both onshore and offshore rigs...


  • Dubai, Dubai, United Arab Emirates Casabella Luxury Real Estate LLC Full time

    At Casabella Luxury Real Estate LLC, we strive to deliver exceptional service to our clients. We are seeking a highly skilled and experienced Personal Assistant to join our team.Job DescriptionProvide administrative support to the Managing DirectorManage correspondence and communication on behalf of the Managing DirectorCoordinate travel arrangements and...


  • Dubai, Dubai, United Arab Emirates 21c Museum Hotels Full time

    Company Description Why work for Accor?We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless...


  • Dubai, Dubai, United Arab Emirates STYRO Insulation Mat. Ind. LLC Full time

    Company OverviewSTYRO Insulation Mat. Ind. LLC is a leading manufacturer of insulation materials in the UAE. We are committed to providing high-quality products and services to our customers while maintaining a positive work environment for our employees.We are seeking an experienced Administrative Director to join our team and contribute to our growth and...

  • Personal Assistant

    5 days ago


    Dubai, Dubai, United Arab Emirates Millennium Hotels and Resorts MEA Full time

    As a Personal Assistant, your role is integral to ensuring the seamless operation of both professional and personal administrative tasks. You will be responsible for managing office functions, coordinating schedules, and handling various administrative duties. Your ability to navigate both corporate and personal responsibilities contributes to a...

  • Personal Assistant

    5 days ago


    Dubai, Dubai, United Arab Emirates Millennium Hotels and Resorts MEA Full time

    As a Personal Assistant, your role is integral to ensuring the seamless operation of both professional and personal administrative tasks. You will be responsible for managing office functions, coordinating schedules, and handling various administrative duties. Your ability to navigate both corporate and personal responsibilities contributes to a...


  • Dubai, Dubai, United Arab Emirates Offshore Recruitment Services Full time

    At Offshore Recruitment Services, we specialize in recruiting top talent for offshore positions at all levels.We understand that finding the right candidate can be challenging, which is why we offer a personalized service to match your needs.As an Executive Support Specialist at GP Dubai, you will be responsible for:Providing administrative support to the...


  • Dubai, Dubai, United Arab Emirates Adecco Careers Full time

    Company OverviewAdecco Careers is a leading staffing agency that provides temporary and permanent staffing solutions to clients across various industries. Our team is committed to delivering exceptional service and supporting our clients' growth and success.Key ResponsibilitiesProvide high-level administrative support to the Executive Director, including...