Executive Assistant to CEO

4 weeks ago

Dubai, Dubai, United Arab Emirates Blue Ocean Academy Full time

Dubai, United Arab Emirates | Posted on 14/12/2024

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

From our humble beginnings to our present status as a global market leader, we take pride in our global footprint and the transformative impact we have had on industries. With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description
  • Manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
  • Prepare meeting agendas, take minutes, and follow up on action items as needed.
  • Handle sensitive and confidential information with utmost discretion.
  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Draft, review, and manage email correspondence on behalf of the CEO.
  • Screen and prioritize phone calls, emails, and other communications.
  • Assist in managing key projects, ensuring deadlines are met and progress is tracked.
  • Prepare presentations, reports, and other documents for executive meetings and events.
  • Conduct research and gather information as needed for decision-making purposes.
  • Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
  • Ensure all travel plans are cost-effective and efficient.
  • Prepare detailed travel agendas, and manage changes to schedules if necessary.
  • Maintain relationships with external clients, board members, and key stakeholders.
  • Organize and coordinate events, conferences, and meetings with high-level executives.
  • Manage the CEO's office environment to ensure it is functional and organized.
  • Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
  • Organize and coordinate executive team meetings, off-sites, and corporate events.
  • Plan team-building activities and other internal events as required.
Requirements
  • A bachelor's degree in Business Administration, Communications, or a related field is preferred.
  • Minimum of 3-5 years of experience as an Executive Assistant, ideally supporting C-level executives.
  • Experience in a fast-paced corporate environment is highly desirable.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to multitask, prioritize, and manage time effectively.
  • Strong problem-solving skills and the ability to adapt to changing circumstances.
  • Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
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