Document Controller
1 week ago
We are seeking a Document Controller with a minimum of 5 years of experience in the facade industry to join our team in the UAE. The ideal candidate will be responsible for managing, organizing and controlling all project-related documentation, ensuring efficient document flow between the site team, subcontractors, consultants, and the main contractor.
Key Duties & Responsibilities- Maintains and organizes project documents, including drawings, RFIs, submittals, method statements, material approvals (MIR's), and inspection requests (WIR's).
- Ensures all documents are recorded, archived, and retrievable in accordance with company procedures.
- Controls the issuance, distribution, and receipt of project documents to and from internal and external stakeholders.
- Manages revisions of drawings and ensures only the latest approved versions are distributed to the site team.
- Ensures documents are reviewed and approved in accordance with project workflows.
- Coordinates with design, procurement, and site teams to track document status and ensure timely submission and approval.
- Liaises with the main contractor, consultant, and suppliers for document-related correspondence.
- Distributes approved documents and drawings to relevant site personnel and ensures acknowledgment of receipt.
- Assists in preparing transmittals, submittals, and correspondences.
- Follows up with Engineering Team on technical submittals, comments, resubmittals, and distribution to the concerned parties, i.e., site, supplier, engineering department, vendors, and suppliers.
- Tracks close out of RFIs, NCRs, and Site Observation Reports (SORs).
- Maintains database on Material Inspection Requests (MIRs), Work Inspection Requests (WIRs), Non-Conformance Reports (NCRs), and Site Observation Reports (SORs).
- Follows up with Procurement on Material Status, ETAs.
- Checks invoices submitted by suppliers against the purchase order, delivery note, and material receiving report and forwards to the accounts department for payment.
- Updates the status of fabrication and expected/actual delivery to site.
- Follows up with Site Engineers and Project Engineers on the daily/weekly/monthly reports.
- Facilitates the flow of information in the office.
- Follows up with team members on project deadlines.
- Maintains a log of contractual letters and follows up on responses.
- Complies with occupational health, safety, and environmental procedures.
- Participates in HSE related activities.
- Reports unsafe acts or conditions in the work premises.
Diploma or Bachelor's Degree in Engineering, Business Administration, or related field.
3-5 years of experience in document control on facade, curtain wall, skylight, aluminum, and glazing projects.
Ability in tracking and reporting on multiple projects and deadlines.
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