Senior Procurement Officer

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates GreenRock Energy AG Full time

Role: Senior Procurement Officer – Full Time

Start Date: ASAP

Package: AED 18,000 – AED 20,000 / Month (based on profile, experience and potential)

Department / Division: People & Corporate Services / Procurement

Other Benefits: Medical insurance and more TBD (single basis)

About Our Client

Our client is a renowned entity of the Abu Dhabi Government.

Job Purpose:

To perform procurement and purchasing processes in line with policies, procedures and processes in order to ensure satisfaction of internal department/customer needs with quality goods and services while delivering optimal value for money for our client.

Description:

  • Completion of procurement/purchasing processes and provision of services to internal customers.

Key Responsibilities:

  • Timely and effectively respond to procurement requisitions and deliver procurement services (purchase order issuance etc.) through collaborating with and supporting requesting departments to complete processes and documents.
  • Ensure that all related tasks from requisition receipt to order delivery are processed to meet client/owner specifications and requirements at the optimal cost to our client and as per contractual agreements.
  • Monitor procurement service levels to ensure provision of best services to internal customers and to ensure fairness of procurement processes to potential suppliers.
  • Negotiate with different suppliers and make sure to obtain the best quotation related to different services and items.
  • Monitoring the performance of suppliers.

Supplier Performance Management:

  • In collaboration with internal customers, undertake supplier performance management throughout the duration of the agreement in order to ensure that suppliers adhere to our client's procurement policies.
  • In collaboration with internal customers, conduct supplier evaluation as per defined intervals.

Maintenance of Documentation and Records:

  • Maintain the relevant database including background and credentials (e.g.: trade license validity, any new business or activity) to ensure updated information about suppliers is saved for further use.
  • Update relevant systems and databases.
  • Carry out regular system audits in order to ensure data accuracy and integrity, and report findings to the line manager.

Coordination with Internal Teams:

  • Coordinate with any relevant internal teams including legal and finance to ensure the prompt delivery of services to internal customers in line with our client's policies and procedures.
  • Guide internal customers on how to complete purchasing processes, as and when required.

Contribution to Stakeholder Relations:

  • Build and maintain a network of relevant contacts to support daily activities and long-term objectives of the team.
  • Engage with and monitor relationships with internal and external stakeholders in order to ensure adequate knowledge transfer and completion of services as per agreed parameters.

Compliance with Standards and Forms:

  • Apply consistent approaches/discipline and standardized forms in line with relevant policies, processes and procedures.

Preparation of Relevant Updates and Reports:

  • Prepare relevant reports and updates as required and to the desired standard.
  • Provide management information as and when required by the line manager – this includes the production and timely provision of accurate reports in line with reporting schedules.

Compliance with Information Security Policies:

  • Adhere to any applicable our client information security policies and procedures and identify and report security incidents and suspected weaknesses to the appropriate point(s) of contact.
  • Protect assets under care (e.g. laptops and other devices) and information/credentials against unauthorized access, sharing, and/or damage/loss, in accordance with the Information Classification and Handling Procedure.
  • Clear desks of all sensitive material and log off/lock workstations at the end of the day and when leaving desk for a prolonged period in accordance with Acceptable Usage Policies.
  • Ensure not installing, copying or modifying of any software on our client equipment without authorization.

Support for Quality Health and Safety Environment (QHSE) Activities:

  • This includes participating (when requested) in QHSE audits, office inductions, incident reporting and review of QHSE performances as applicable.

Qualifications, Experience & Skills:

Preferred Qualifications:

  • Bachelor's degree in Business Administration, Economics, or a related field.
  • MBA or relevant Master's degree is an asset.

Preferred Experience:

  • 4-6 years of experience in procurement and purchasing for a company with transactions and operations that are similar to our client's in terms of value and complexity.

Job-Specific Skills:

  • Excellent communication and interpersonal skills.
  • Experience with Tejari & Oracle software and systems is a plus.
  • Good analytical skills.
  • Good knowledge of MS Office, including Word, Excel, and Outlook.
  • Time management and ability to work under pressure.
  • Inclusion & Diversity – Intermediate.
  • Building Effective Relationships – Basic.
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