Legal Assistant

2 days ago


Dubai, United Arab Emirates MPH Global Full time

We are looking for a Legal Assistant for one of our clients with the following details:

Start Date: ASAP

Duration of Assignment: 6 months - extendable based on project requirement - Contract Hire

Location: Onshore, Dubai UAE

Qualifications & Experience Required:

Executive Assistance Experience.

  • 3 years relevant professional experience in corporate or law firms
  • Paralegal Certification or relevant Legal Education
  • A perfect command of English and Arabic. French will be a strong plus.
  • Computer literate. The Job Holder shall be proficient with the use of software tools (Word, Excel, PowerPoint, Power BI).
  • Excellent organization to prioritize workload and effective project management to achieve objectives timely.
  • Displays passion, energy, drive, agility, and resilience under challenging circumstances.
  • Strong interpersonal, and verbal and written communication skills.
  • Strict about professional discretion and confidentiality.
  • Ability to interface well and influence effectively at all levels including internally and externally with all types of stakeholders including Executive Management.
  • Ability to support change process and to improve effectiveness of the business operations.
  • Have an interest for the Middle East Region cultures, traditions and way of life.

Main tasks are:

Administrative tasks:

  • Executive Assistant to Legal & Contract/Compliance Department of Thales Middle East.
  • Organizing logistics for Legal & Contract/Compliance Department events (trainings, seminars, bookings, travel…).
  • Follow-up on training campaigns.
  • Department email / Communications.
  • Manage Legal & Contract/Compliance Department monthly meetings, follow-up, agenda, action plan.
  • Manage list of stamps and distribution.

Paralegal tasks:

  • Review of non-complex legal documents / comparison, quick translation.
  • Manage LexisNexis legal research portal (bi-weekly emails)
  • Legal research, presentation, comparative analysis, and follow up on regulatory updates in the Middle East to be used as reference for the Legal & Contracts team:
  • Procurement laws.
  • Data protection laws.
  • Company laws.
  • Legal updates in Middle East countries.
  • Support to Procurement in the registration of law firms.
  • Follow up invoicing related to Legal Services.
  • Follow of recurring topics with law firms.

Archiving & Documentation:

  • List of contracts.
  • NDAs
  • L&C tools (Dashboards, Contrat-tech, TOL, Sphere, JIRA, ADIT, SharePoint, Shared Folder, Optimy, Governis, Confluence…).
  • L&C digital library.
  • L&C Intranet page.
  • Organize L&C documents / storage.

Terms and conditions:

  • Residence Visa & Work Permit
  • International premium medical and repatriation insurance will be provided to the consultant
  • Mobilization and Demobilization tickets
  • Single status
  • Leaves will be as per UAE labour law

If Interested Kindly apply.


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