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Executive Assistant to Chief Executive Officer

1 month ago

united arab emirates united arab emirates Royal Class Full time

Job Title: Executive Assistant

We are seeking a highly organized and proactive Executive Assistant/Personal Assistant to support our CEO. This role requires exceptional communication skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be a trusted partner, capable of managing various administrative tasks while contributing to the efficiency of the executive team.

Key Responsibilities:

Administrative Support:

  • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, presentations, and reports for meetings. Handle incoming communications, prioritizing and responding on behalf of the CEO as needed.

Project Management:

  • Assist in managing special projects, tracking progress, and ensuring deadlines are met.
  • Coordinate cross-departmental collaboration to streamline operations and facilitate communication.

Meeting Coordination:

  • Organize and coordinate internal and external meetings, ensuring all logistics are handled efficiently.
  • Take minutes during meetings and follow up on action items.

Personal Assistance:

  • Assist the CEO with personal tasks as required, including scheduling personal appointments and managing travel arrangements.

Confidentiality and Discretion:

  • Handle sensitive information with the utmost confidentiality and professionalism.

Qualifications:

  • Bachelor's degree or equivalent experience.
  • 5+ years of experience as an executive assistant or in a similar role.
  • Strong organizational skills and ability to manage multiple priorities.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Ability to work independently and as part of a team.
  • High level of integrity and discretion.
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