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Purchasing, Repair Supervisor
1 month ago
This position is responsible for facilitating the end-end sourcing process which includes reviewing the sourcing specifications, doing the preparatory groundwork for purchase / rental / repairing from external services / facilities providers and raise the Purchase Order (PO).
Purchasing- Lead the procurement process by reviewing sourcing specifications, sourcing suppliers, comparing quotes, conducting background reference checks, and proposing the best procurement option for the company.
- Prepare and ensure Purchase Order is raised accurately and in a timely manner.
- Work closely with budget owners, upload documents in the system.
- Negotiate for favorable terms and pricing and obtain a tax invoice before payment is processed.
- Ensure deliverables are in line with the contract terms and provide weekly status updates.
- Updating and maintaining records of all orders, payments and received stock.
- Provide Management with data and reports related to purchasing activities.
- Summarize data and prepare various reports on purchasing activities as well as cost analysis on different categories.
- Work closely with Finance to make payments to suppliers in accordance with agreed terms.
- Ensure compliance of procurement policy and seek approval as per Delegation of Authority Manual.
- Establish sound relationships with suppliers, ensure lead times are met and expedite outstanding orders.
- Receive and respond to Equipment Fault Report coming from engineering team.
- Act on processing any Equipment Fault Report as soon as it is received to minimize equipment down time.
- Complete the Fault Report form for each repair case; communicate with the person who reports the fault in case of incomplete information or for further clarification.
- Start and follow up with manufacturers to obtain the repair quotation for all faults reported.
- Communicate with senior engineers for any technical question or assistance for processing the repair.
- Coordinate the faulty item send/receive with the manufacture/service center.
- Continually monitor all equipment on repair and update their status in the database.
- Keep the Operations Manager informed about all repair cases and provide him/her with all necessary information when a repair decision must be made.
- Ensure repair work is completed timely, accurately and within required parameters.
- Maximize all opportunities to decrease the cost of repair while not increasing equipment downtime.
- Assist dispatcher by providing necessary documents when local drop-off or pick-up is required.
- Explore opportunities to add value to job accomplishments.
- Accomplishes department and organization mission by completing related results as needed.
- Preferably a degree or diploma in Supply Chain Management / Business Administration or Inventory Management.
- Minimum 4 years work experience in the field of procurement management, inventory control or related position.
- Strong administrative skills, including office management, record keeping and proficiency in MS Office.
- Exceptional time-management and multitasking capabilities combined with organizational skills.
- Must be meticulous & pay attention to detail.
- Excellent verbal and written communication.
- Ability to work under pressure and meet deadlines.