Personal Assistant to Chief Executive Officer

2 weeks ago


Dubai, Dubai, United Arab Emirates KOA Full time
Personal Assistant to Chief Executive Officer

We are seeking a dedicated and highly organized Personal Assistant (PA) to provide comprehensive support to our CEO. The ideal candidate will possess strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role demands a proactive individual who can manage complex schedules, coordinate travel, and ensure the smooth running of various administrative functions.

Key Responsibilities:

  • Serve as the first point of contact for all correspondence and phone calls, providing prompt and professional responses.
  • Proactively manage and coordinate the CEO's calendar, prioritizing and scheduling internal and external meetings, and ensuring that all necessary briefing materials are prepared.
  • Plan and organize travel and accommodation arrangements as required.
  • Maintain efficient filing, data storage, and email systems, ensuring easy retrieval of information to meet the CEO's needs.
  • Provide full personal assistant support, including handling correspondence and calls, drafting routine letters, taking meeting minutes, and performing other administrative tasks to support the CEO.
  • Support meetings by arranging logistics, drafting agendas, collating reports, taking minutes, and tracking action items.
  • Assist in keeping informed about the organization's work and facilitate their training and induction processes.
  • Organize and manage Senior Management Team meetings, including drafting agendas, preparing reports, taking minutes, and following up on action items.

Other Duties:

  • Continuously develop skills and take on additional responsibilities to support the role and contribute to the success of the organization.
  • Actively participate in team and organizational meetings.
  • Prepare and submit reports for senior management as required.
  • Perform any additional tasks necessary to support the CEO in fulfilling their role.
  • Carry out all duties with discretion, maintaining a high level of confidentiality.
  • Undertake any other responsibilities in line with the organization's needs and directives.

Requirements:

  • Exceptional attention to detail.
  • A minimum of 4 years' experience in a similar role.
  • Experience in Property Development and Real Estate is preferred.
  • Strong organizational and people management skills.
  • Ability to prioritize tasks and manage multiple responsibilities efficiently.
  • Strong interpersonal and communication skills.
  • Proficient in standard word processing, spreadsheet, and other productivity software tools.
  • High level of discretion and tact.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

#J-18808-Ljbffr

  • Dubai, Dubai, United Arab Emirates Miller Hay Full time

    Personal Assistant to Chief Financial Officer Personal Assistant to Chief Financial Officer – 8 month contractOur professional client has an exciting opportunity for an exceptionally organized Personal Assistant to support the CFO, along with administration support to the Corporate Development Team. The ideal candidate must be available to start...


  • Dubai, Dubai, United Arab Emirates Anonymous Full time

    Personal Assistant to Chief Executive OfficerJob Summary:We are looking for an experienced Personal Assistant who will be a key enabler of the CEO's efficiency and impact, ensuring her time and priorities are optimized. This role combines high-level administrative support with project management, media coordination, and personal assistance. The ideal...


  • Dubai, Dubai, United Arab Emirates Miller Hay Full time

    Personal Assistant to Chief Financial OfficerPersonal Assistant to Chief Financial Officer – 8 month contractOur professional client has an exciting opportunity for an exceptionally organized Personal Assistant to support the CFO, along with administration support to the Corporate Development Team. The ideal candidate must be available to start...


  • Dubai, Dubai, United Arab Emirates Miller Hay Full time

    Executive Assistant to Chief Financial OfficerA professional services company based in Dubai is currently looking to recruit an Executive Assistant to support the Chief Financial Officer.Responsibilities will include but are not limited to:Day to day office operations, exercising the utmost discretion at all times.Arrange and schedule meetings, prepare...


  • Dubai, Dubai, United Arab Emirates Miller Hay Full time

    Executive Assistant to Chief Financial OfficerA professional services company based in Dubai is currently looking to recruit an Executive Assistant to support the Chief Financial Officer.Responsibilities will include but are not limited to:Day to day office operations, exercising the utmost discretion at all times.Arrange and schedule meetings, prepare...


  • Dubai, Dubai, United Arab Emirates Taaeen Full time

    Executive Assistant to Chief Executive Officer The Executive Assistant to the CEO plays a critical role in managing the CEO's time, ensuring effective communication, and handling administrative tasks that enable the CEO to focus on strategic business decisions. This position demands an organized, proactive, and detail-oriented professional with exceptional...

  • Personal Assistant

    6 days ago


    Dubai, Dubai, United Arab Emirates Cobalt Abu Dhabi Full time

    Our client, a large contracting company, is urgently looking for a Personal Assistant who will be based in their Dubai office. For this role, you will be responsible for providing top level executive administrative support to the Chief Investment Officer including but not limited to writing emails, screening telephone calls, managing diaries, keeping records...


  • Dubai, Dubai, United Arab Emirates Mashreq Full time

    Job Purpose:The role of Assistant Manager, IBG Chief of Staff Office is responsible for supporting the IBG Chief of Staff Office in ensuring that the IBG business is appropriately governed, controlled and overseen by Mashreq Bank Head Office (HO). The Chief of Staff is accountable for optimizing the operating model with focus on bottom line effective...


  • Dubai, Dubai, United Arab Emirates IFCM Full time

    Executive Assistant to Chief Executive Officer Responsibilities: Schedule and coordinate meetings and appointments. Handle correspondences through emails, phone calls, and other communication channels. Serve as the first point of contact for the executive, speaking to other employees and external parties and relaying shared information to the executive....


  • Dubai, Dubai, United Arab Emirates IFCM Full time

    Executive Assistant to Chief Executive Officer Responsibilities: Schedule and coordinate meetings and appointments. Handle correspondences through emails, phone calls, and other communication channels. Serve as the first point of contact for the executive, speaking to other employees and external parties and relaying shared information to the executive....


  • Dubai, Dubai, United Arab Emirates Peergrowth Consultancy Co. Full time

    We are seeking an exceptional Chief ExecutiveOfficer to helm one of the regions most prominent familybusinesses. This is a highimpact leadership role overseeingmultiple subsidiary businesses driving strategic alignmentfinancial growth and operational excellence. KeyResponsibilities: Develop and execute a groupwide strategy forbusiness expansion and...


  • Dubai, Dubai, United Arab Emirates IFCM Management Full time

    Executive Assistant to Chief Executive Officer Responsibilities: Schedule and coordinate meetings and appointments Handle correspondences through emails, phone calls, and other communication channels Serve as the first point of contact for the executive, speaking to other employees and external parties and relaying shared information to the executive...


  • Dubai, Dubai, United Arab Emirates Mashreq Full time

    Assistant Manager, IBG Chief of Staff Office (Emiratization) The role of Assistant Manager, IBG Chief of Staff Office is responsible for supporting the IBG Chief of Staff Office in ensuring that the IBG business is appropriately governed, controlled and overseen by Mashreq Bank Head Office (HO). The Chief of Staff is accountable for optimizing the operating...


  • Dubai, Dubai, United Arab Emirates Heka Trading Full time

    About UsHeka Trading is a leading company in the Medical Equipment Trading and Healthcare sectors. We are seeking a highly experienced Chief Financial Officer Assistant to join our team.The successful candidate will be responsible for providing strategic financial input to ensure the company's financial success.Key Responsibilities:Assist the Chief Financial...


  • Dubai, Dubai, United Arab Emirates Client of High Street Resources Full time

    Executive Assistant/Personal Assistant/Office Manager We are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling...


  • Dubai, Dubai, United Arab Emirates Client of High Street Resources Full time

    Executive Assistant/Personal Assistant/Office ManagerWe are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling...


  • Dubai, Dubai, United Arab Emirates Tura Executive Full time

    Chief Strategy Officer, Dry Bulk Shipping Location: Dubai, UAE Company: Leading Dry Bulk Shipping Firm About the Role: We are working with a leading dry bulk shipping firm seeking a Chief Strategy Officer (CSO) to lead their corporate strategy, business expansion and operational optimization in the dry bulk shipping sector. This role is pivotal in driving...


  • Dubai, Dubai, United Arab Emirates Miller Hay Full time

    The role of Personal Support Officer will provide exceptional administrative support to the Chief Financial Officer (CFO) and Corporate Development Team. This is an exciting opportunity for an organised and proactive individual to join our team in the Dubai International Financial Centre (DIFC).About the Role:Support the CFO in managing their diary and...


  • Dubai, Dubai, United Arab Emirates Peergrowth Full time

    We are seeking an exceptional Chief Executive Officer to helm one of the region's most prominent family businesses. This is a high-impact leadership role overseeing multiple subsidiary businesses, driving strategic alignment, financial growth, and operational excellence.Key Responsibilities:Develop and execute a group-wide strategy for business expansion and...


  • Dubai, Dubai, United Arab Emirates Tulip Consulting Services Full time

    Job Description:Tulip Consulting Services is looking for an exceptional leader to assume the role of Chief Executive Officer. The successful candidate will have a proven track record in building a strong organizational culture that drives innovation and sustainability.Key Accountabilities:DEVELOPING AND EXECUTING STRATEGIC PLANS TO DRIVE BUSINESS GROWTH AND...