Administrative Coordinator

MAIN OBJECTIVE OF ROLE

To provide clerical support to SVP Compliance, Safety and Sustainability, including secretarial services, administrative duties and coordination of internal, external requests received by the SVP's Office.

KEY RESPONSIBILITIES

• Assists the SVP Compliance, Safety and Sustainability with administrative tasks, including coordinating appointments and external liaisons.
• Supports the SVP by preparing data analysis and statistical reports to facilitate informed decision-making.
• Manages meeting minutes, organizes documents, and maintains departmental records for efficient retrieval.
• Drafts, reviews, and sends communications on behalf of the SVP's office, ensuring clarity and professionalism.
• Records and monitors all GCAA communications, applications, approvals, and authorizations for updates and validity.
• Organizes and prepares for events by coordinating with attendees and managing logistical details.
• Maintains and continually updates the SVP's schedule, overseeing planned appointments, conferences, teleconferences, and travel.
• Coordinates travel arrangements for departmental contractors, including those with the GCAA, ensuring smooth logistics.
• Arranges and manages departmental activities, to support team cohesion and productivity.
• Maintains accurate employee records for departmental personnel, ensuring compliance with company policies.
• Manages the submission of documents and records to the GCAA, ensuring timely and accurate compliance.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Maintains office supplies inventory by monitoring stock levels, anticipating needs, and placing orders to ensure availability.
• Performs additional tasks as assigned by the SVP to support department objectives.

QUALIFICATIONS REQUIRED

Minimum Education Level

· High School Diploma

Languages

· Fluent in English (other languages an advantage)

EXPERIENCE REQUIRED

Years with Qualifications

· 3

Professional Experience

· Minimum 3 years of working experience in aviation environment in a technical or administrative capacity.

Systems Knowledge (if applicable)

· Extensive knowledge of Microsoft Office Suite

CORE COMPETENCIES

· Customer Focus

· Teamwork

· Effective Communication

· Personal Accountability & Commitment to achieve

· Resilience and Flexibility (Can do attitude)

ISR REQUIREMENTS

Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.