EA to CEO

1 month ago

Dubai UAE, United Arab Emirates Tiger Recruitment Full time
This role is only open to candidates within the UAE.

Overview
Are you ready to join an agile, diverse, and ambitious team driving the future of tech in Dubai? Our firm
aims to invest in innovative technology companies as part of our drive to support the local and regional
entrepreneurial ecosystem. We are backed by leading institutions, with a mission to provide best-in-class
venture financing to regional startups and VC funds building the future of finance and future economies in
order to contribute to diversified GDP growth and the jobs of tomorrow.
We are building a team that is defined by respect for founders and the entrepreneurial company building
culture. Our mission is to become industry leaders and supporting partners to those who are building the
future of our region.

Role Description

We are seeking a Rockstar Executive Assistant with an entrepreneurial mindset, who will assist with the day-to-day administrative duties of the CEO and general office management.

In this role you will execute on key
initiatives related to the firm's core business and collaborate with affiliated organizations to ensure the
company is in alignment with shareholder initiatives. This position is based in Dubai, UAE, and will report
directly to the CEO.
The Executive Assistant will ensure the CEO is operating at peak potential and administrative
responsibilities within the company are handled at the highest level of performance and efficiency. She/he
will work closely with and as an integral part of our small and collaborative team of venture professionals.

Responsibilities

  • Coordinate daily calendars of the CEO while prioritizing appointments and events
  • Act as the point of contact between stakeholders, executives and employees/clients
  • Create regular reports and update internal databases
  • Make travel arrangements, manage phone calls and emails
  • Respond promptly to the CEO's queries, acting as capacity extension to manage his time
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Suggest more efficient ways to run the office and troubleshoot bottlenecks
  • Review and recommend changes to our company policies
  • Managing information flow in a timely and accurate manner
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations,
reports

  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain internal systems, databases and trackers
  • Organize company events or conferences
  • Liaise with staff, vendors and clients
  • Organize onboarding of new new employees
  • Ensuring that health and safety policies are up to date
  • Utilize a range of internal software systems, including CRMs, mail merge tools, social media
  • Attend meetings with senior management
  • Order office lunches and curate vendor ordering for company swag
  • Assist with HR by keeping personnel records up to date, arranging interviews and so on
  • Organize employee healthcare benefits, visas and DEWS

Requirements

  • Proven work experience as an Executive Assistant, Administrative Assistant or similar role
  • Knowledge of office procedures and common software tools
  • Familiarity with online calendars and cloud systems
  • Strong communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • To be successful in this role, you should be well-organized, have great time management skills
and be able to act without guidance

Qualifications
Qualified candidates likely also meet the following criteria:

  • Self-starter with superior work ethic and uncompromising personal integrity
  • Demonstrated ability to thrive in an entrepreneurial environment with limited supervision
(including proactively seeking guidance when needed)

  • Wants to be part of a highly collaborative team, where we all strive to win together
  • Excellent interpersonal and networking skills with an ability to develop and maintain effective
business relationships

  • Outstanding organizational skills, detail-oriented, proactive and self-motivated
  • Strong written and verbal communication skills in English
  • Fluency in Arabic language is a plus
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge and other productivity tools
  • Undergraduate degree
  • Agile, flexible, and responsive approach to work
  • Enthusiastic, positive, friendly and a great sense of humor
If this sounds like your, come be part of a supportive team culture, optimistic about the future of tech. This
is a high visibility role with potential for outsized impact and returns. We pay market-competitive salaries
with bonus, and provide healthcare coverage, favourable time off policy, tax benefits and more.


Arabic speaker is not a must but is preferred
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

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