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Development Coordinator
2 weeks ago
Position Summary
Administrative Activities
- Maintains department correspondence and files including familiarisation with files held in offsite storage
- Takes meeting notes as and when requested
- Designs and prepares departmental reports, e.g. charts, graphs, tables etc.
- Tracks the department budget and expenditures, and raises concerns
- Drafts, participates in, and completes allocated projects with mínimal supervision within the required timescales
- Prepares announcements and departmental updates to send out to internal stakeholders
- Undertakes general office duties including ordering stationery and invoice processing
- Maintains contact lists and task lists for team
- Responsible for routine coordination and support of the MEA Development team. Works independently or with a team on special projects as requested
- Assists with conferences & meetings arrangements
- Coordinating travel: arranging room bookings, transfer logistics and visas (when needed)
- Compilation of information for reports as needed
- Develops and maintains productive working relationships with external and internal customers, representing the company and becoming a known point of contact.
- Develops and maintains positive working relationships with hotel and owner admin teams
- Develop and maintains a working knowledge of Hilton's products and services
- Creates/finalises slides for presentations
- Drafts and/or prepares memorandums and business correspondence, ensuring the accuracy of all documents provided
- Updates weekly/monthly excel reports related to the annual capital plan and portfolio's performance including chasing information as required to meet deadlines
What are we looking for?
Essential Criteria
The success in this role will demonstrate itself through the following attributes and skills:
- Self-starter, well organised, detail oriented, assertive, possesses initiative and takes ownership of responsibilities with a high degree of positive energy and drive
- Anticipates future events and takes action to ensure that appropriate plans are put in place, where possible in advance, without the need for specific instructions
- Excellent skills in time management, organisation, coordination, and communication (written and verbal)
- Capable of diplomatic and poised communication
- Completes assignments on time or advises in advance of delays
- Excellent attention to detail
- Manages confidential information with complete discretion
- Able to work on a flexible basis and to work occasional overtime when faced with critical deadlines
- Proficient in MS Office packages including Word, Excel, PowerPoint, and Outlook
- Ability to respond quickly and positively to the changing requirements of the role
The following attributes and skills would also be preferred but are not required:
- Proficient in Salesforce
- Knowledgeable about the hospitality industry, demonstrating a strong interest in hotel industry and brands
- Data analysis, modelling, and interpretation skills
- Able to travel when occasion requires
- In addition to English, Arabic language skills would be advantageous
- Minimum Education: GCSE level education (or equivalent)
- Proficiency in MS Office packages (including but not limited to Word, Excel, PowerPoint, Outlook, Teams)
- Secretarial certifications
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