Associate - Receptionist

1 week ago


Dubai, Dubai, United Arab Emirates ACWA Power Global Services Ltd Full time

Description

Description:

  • Provides a complete secretarial service for the assigned manager or department; routing callers and correspondence as necessary and assisting in drafting and finalising replies where appropriate to ensure that all matters are dealt with efficiently and effectively
  • Handles incoming and outgoing departmental mail postal and courier and maintains appropriate logs.
  • Makes travel arrangements in a timeeffective way, including visa, booking itineraries, venues for meetings, hotels, rent a car, etc.
  • Observes confidentiality procedures and registers and tracks documentation to ensure appropriate level of security and control.
  • Provides a time management/diary service for the manager to ensure he is able to attend all key meetings according to planned schedule and assists in optimising his use of time
  • Establishes and maintains records and filing systems
  • Checks and verifies billing statements in respect of travel and related arrangements made and makes sure that the claims are getting paid on time
  • Manage client invoicing for timely submissions of reports and that everything is paid on time
  • Makes all necessary arrangements for the holding of internal committee meetings and attends, if required, as secretary to record proceedings
  • Monitors effectiveness of office administrative processes and recommends improvements where needed
  • Performs other related duties or related assignments as directed
  • Assisting with documents (converting, formatting, printing and scanning).
  • Registering for important conferences and seminars staff are requested to attend.
  • Assisting Business Development Team based in the Head Office when they visit Dubai Office.
  • Coordinating with other secretaries when employees from different departments are traveling together.
  • Covering and taking responsibilities from Secretaries son Leave.

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Minimum Qualifications

  • Completion of Secondary School with a secretarial certification.
  • Bachelor's Degree is highly preferred.

Minimum Experience

  • 45 years as Secretary/Administrative Assistant.
**Job-Specific Skills

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