Lead Logistics Coordinator

2 weeks ago

Dubai, Dubai, United Arab Emirates Dovre Group Full time

Introduction:

Role Summary


The Lead Logistics and Warehouse Co-ordinator reporting to Material Manager will be an integral part of Materials Team, working collaboratively within the AIP organisation, systems, procedures, and methods.

He/she is accountable for the management of all logisctics and warehouse matters arising from vendor/suppliers/yards/subcontractors throughout the procurement cycle from Purchase Order to sail-away from yard and ensure that all materials/packages are delivered timely, in a cost-effective and complete condition along with complete documentation in accordance with contract requirements and are fully accounted for during the execution phase until handover to operations team.


Function:

Accountabilities

  • Ensure that all logistics and warehousing activities are carried out in conformance with laws and regulations, contractual requirements, and the Altera Infrastructure
Management System.

  • Develop, analyze and optimize the project logistics processes in association with Joint Venture, freight forwarder and Altera project team
  • Ensure all packaging, transportation and shipping methods comply with local, state and international regulations
  • Work with Joint Venture logistics counterpart and logistics agent/freight forwarder to ensure a timely and costeffective delivery, transportation and receipt of procurement
packages and bulk materials

  • Carry out all activities, for which he/she is responsible according to AP302 Purchasing Procedure, and other established Supply Chain procedures and processes.
  • Coordinate with vendors, logistics partners and freight forwarding agent to ensue all logistics activities and documentation are in compliance with laws and regulations.
  • Ensure all documentation and materials are checked thoroughly at dispatch from vendors/subcontractors delivery location and delivery notifications are provided timely
to the project team

  • Ensure timely accounting and receiving inspection of all delivered goods and
discrepancies, if any, are followed-up with suppliers for compliance

  • Coordinate with Yard in Dubai to ensure Customs clearance and delivery to yard for
goods are done in a timely and smooth fashion

  • Keep track and traceability of vendor/subcontractor packages/bulk materials including
spares throughout the procurement cycle until handover to construction/operations

  • Work closely with Yard warehousing counterpart to ensure safekeeping, traceability
and adequate preservation of all project materials

  • Coordinate with Altera construction/commisisoing/operations team to ensure spares and supplies for preservation/maintenance/startup are available timely
  • Establish and maintain warehousing operations in the Yard
  • Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency for project materials
  • Coordnate with freight forwarder and JV to document deliveries and process billing
  • Maintain good relations with JV, freight forward and ientranl stakeholders
  • Prepare weekly/monthly report for management

Requirements:

  • Formal education within Procurement, Logistics and Supply Chain Management
(SCM) at minimum bachelor level, preferably master-degree or similar. Relevant

project experience will be assessed on same level as a master-degree.

  • 10+ years of relevant experience within Logistics and Supply Chain Management, 5
years within oil & gas, 5 years within major capital projects.

  • Experienced with handling of international logistics, cusoms and managing of logistics
agents with preference for experience in Middle-East

  • Experienced in handing projects over a full procurement cycle
  • Strong skills in documentation handling
  • Strong negotiating skills.
  • Strong communication, interpersonal and collaboration skills.

Offer:

Information:

For more information about the position above or working for Dovre Group, please contact:
Divya Trisal
Recruiter

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