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Office Business Administrator
1 week ago
- Administrative duties and responsibilities include providing administrative support to ensure efficient operation of the office, liaising with London security and London/Dubai IT team where necessary for the ongoing maintenance of bank servers and equipment.
- Supports managers and employees through a variety of tasks related to organization and communication.
- This includes the completion of 30+ KYC periodic reviews for Abu Dhabi clients and project companies plus the onboarding of new clients for new products such as deposits and FX.
- The coordination of review by legal on NDAs and other legal documents and completing the e-kessai process for approval of signing said documents.
- Support the team in the completion of GBR Credit Reviews for Abu Dhabi clients.
- Arrangement and coordination of client meetings/virtual calls and completion of call memos to be recorded in the GBP reporting system.
- Sourcing of client exposure information using bank systems and compiling this data for the purposes of quarterly client relationship updates.
- Responsible for confidential and time sensitive material.
Key Responsibilities:
Finance and Control
- Arranging and coordinating external meetings for third party supplier.
- Responsible for the preparation Expenses Control Report
- Responsible in assisting Audit works for Financial Statement and Agreed Upon Procedure.
- Assisting in Tax Preparation and Filing
- Responsible in ABCD registration for Third Party Supplier
- Responsible for TPRM registration for Third Party Supplier
- Responsible in processing payment of invoice, reimbursement, and salary.
- Assisting Chief Officer in preparing Expense budget for approval by GM.
- Monitor the Actual and Estimated Expenses for Non-Personnel and Personnel / Controllable and Non-Controllable.
- Responsible in remittances in good order and key contract for banks related matter.
- Responsible in Local Purchase Order.
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