Back Office Executive

1 week ago


Dubai, Dubai, United Arab Emirates Esparks Enterprise llc. Full time
We're looking for a Back Office Executive to join our team.

The Back Office Executive will be responsible for a variety of administrative tasks, including supporting our sales team, managing our customer database, and preparing reports.

If you are a motivated self-starter with excellent organizational skills, we want to hear from you

Back Office Executive Duties:

  • Oversee all payroll and human resource activities for an organization
  • Supervise accounting and finance activities, including preparing financial reports, allocating funds, and overseeing payables and receivables
  • Manage bookkeeping, accounts payable, and accounts receivable
  • Manage administrative activities, such as organizing meetings and meetings scheduling
  • Manage other administrative functions, such as scheduling travel, arranging appointments, and handling mail
  • Complete various administrative tasks, such as report writing, filing, compiling data, and maintaining records
  • Maintain records, such as correspondence, meeting minutes, and reports
  • Develop and implement systems, procedures, and policies
  • Develop reports, statistics, and presentations
  • Approve expenditures, loans, and grants
  • Control costs

Back Office Executive Responsibilities:

  • Enhance overall customer experience by coordinating and following up with internal and external customers, tracking customer order history, and resolving concerns
  • Assist in scheduling, analyzing, and updating project estimates
  • Assist with sales forecasting, sales lead generation, sales proposals, and contract negotiation
  • Conduct market research and contact potential customers
  • Research and analyze competitor offerings
  • Develop and maintain customer service standards, policies, and procedures
  • Manage a comprehensive CRM database for organizationwide communication
  • Track sales goals and results
  • Maintain and update project timelines
  • Implement and prioritize company policies and procedures
  • Conduct weekly meetings to review metrics, report accomplishments, and set goals for the week
  • Maintain and update project documents and files
  • Maintain and update proposal and bid documents
  • Review and update project estimates
  • Perform any other job duties as assigned

Requirements And Skills:

  • Bachelor's degree or 2+ years' of related experience
  • Proven work experience in a back office role
  • Proficient in Microsoft Office Suite, including Excel, Word, Outlook and PowerPoint
  • Strong knowledge of accounting and bookkeeping processes
  • Excellent organizational skills

Pay:
AED3, AED4,500.00 per month

Ability to Commute:

  • Dubai (preferred)


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