Executive Assistant

1 week ago


Dubai, Dubai, United Arab Emirates Manpower Professional Full time

A leading software company specializing in enterprise search solutions and unified information access (UIA) is now hiring an Executive Assistant / Office Administrator / Sales Administrator. They are looking for a highly "driven", dynamic, professional individual to provide smooth and timely delivery of multi-faceted role in a field & sales office of an American company. This role is to provide executive assistance help to the MD of MEA Region in addition manage Office Administrative affairs as well as help in the capacity of a Sales Administrator.

Job Description:

Responsibilities Include:

Executive Assistance Responsibilities:

• Manages and maintains MD's calendars.

• Help with reconfirming meetings, ensure locations and be the point of contact to schedule meetings for MD.

• Schedules, plans, and coordinates events and meetings onsite and offsite, including research and preparation of meeting materials. Coordinates meeting logistics including location and rates.

• Excellent meeting notes capturing and summarizing capability.

• Ensures that meeting attendees have appropriate information including directions and maps or WebEx or Microsoft Lync and conference line information when appropriate.

• Prepares agendas, Excellent in taking notes and distributes meeting minutes and presentations. Tracks action items and communicates status.

• Makes business travel arrangements and manages and communicates travel itineraries. Manages travel accounts. Works closely with Corporate Travel to schedule and change itineraries.

• Develops and maintains positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature. Manages information flow within and outside of division or business unit. Serves as liaison between corporate office(s) by disseminating key communication pieces and distributing materials.

• Tracks executive expenses and gene

English - Fluent / Excellent
Arabic - Fluent / Excellent

Own a Car

Any

Have Driving License

Any

Job Skills

To be considered for this opportunity you must have the following skills and attributes:

• You must be a strong multi-tasker with initiative and a very positive-service attitude.

• A minimum of (1-3) years' experience as an Executive Assistant and as an Office Administrator is required.

• Experience in interfacing with executive level people and with internal and external customers is a plus.

• Additionally, you must demonstrate an outstanding ability to be resourceful and detail-oriented, exhibit accuracy in tasks and time management, and execute a high proficiency in using MS Office products.

• You will provide administrative support to a leader in the organization by acting as a facilitator and liaison. This will include handling details of a highly confidential and critical nature, exercising judgment in order to pro-actively address requests, and ensuring an efficiently functioning office.

• You must be a results-driven individual and project a positive, professional attitude.

• You must be able to effectively communicate in English with internal and external clients through all available mediums, Arabic is a plus.

• Positive, energetic, can-do attitude and ability to be on top of details will be key attributes.

About The Company

Manpower Professional, a division of Manpower Inc., offers comprehensive, expert recruitment services backed by award winning training, assessment and selection and outsourcing. Our extensive resources, world-class client list, and reputation attract a diverse group of talented candidates, with every level of education, skills and experience. Manpower Professional helps find and retain top people in IT, accounting, banking, finance, engineering, Sales and marketing.

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