Finance Administrator

1 week ago

Dubai, Dubai, United Arab Emirates The British University in Dubai (BUiD) Full time

Job Summary:


The Finance Administrator is responsible for maintaining accurate financial records, month end reconciliations and closing, preparing periodical financial reports, ensuring compliance with the organizational financial policies and applicable financial regulations and laws.

The role also requires assisting the Head of Finance in managing the accounting and financial operations of the university.

Responsibilities with Duties:

Key Responsibilities

  • Maintaining the accuracy of financial transactions.
  • Verify and approve GL postings and perform reconciliation of general ledger accounts.
  • Supporting accounts receivables with invoicing, collections, updating financial transactions and reconciliation of student accounts in the financial and the student information systems.
  • Supporting accounts payables with issuing PO's, updating invoices in the ERP, processing payments and supplier accounts reconciliation.
  • Monitoring and verifying fee collections on a daily basis.
  • Verifying payments with invoices submitted for approval on online banking.
  • Ensuring safekeeping and timely deposit of cash and cheque receipts.
  • Performing monthend and annual closing of accounts.
  • Preparing monthly reconciliation of the university's bank accounts.
  • Creating and submitting invoices on supplier portals of government and corporate clients.
  • Auditing scholarships data, student and vendor account balances.
  • Maintaining and updating chart of accounts.
  • Updating asset acquisitions and executing monthly depreciation process in the ERP.
  • Creating research project contracts in the ERP, monitoring and reporting on project budgets.
  • Updating inventory usage in the ERP.
  • Assisting with the preparation of preparation of budget and forecasts at program, departmental and institutional levels.
  • Monitoring departmental budgets, general budget and research budgets and reporting to management and other stakeholders.
  • Assisting with the preparation of financial statement.
  • Assisting the external auditors with the annual audits of financial records.
  • Assisting with the preparation of VAT returns and maintaining VAT records.
  • Supporting with the development and improvement of accounting policies and processes to maintain and strengthen internal controls.
  • Supporting the HR department in processing staff payroll, benefits and reimbursement claims, end of service settlements, etc.
  • Assisting the Head of Finance in financial analyses and preparation of financial data required by the management and other relevant authorities.

Qualification and Expereince

Essential

Desired

Basic educational/ vocational qualifications

  • Bachelor's degree in finance or a related field
  • A Master's degree in finance or professional certification in finance is preferred
    Relevant experience
  • A minimum of 5 years of experience in a higher education institution in the UAE
    Knowledge, skills & capabilities
  • Advanced knowledge of accounting standards and IFRS
  • Strong understanding of financial regulations and laws in the UAE
  • Experience working in a multicultural environment
  • Excellent analytical, strategic planning, and problemsolving skills
  • Excellent communication and presentation skills
  • Advanced Excel skills and proficiency in using ERP software

Note:

A job description sets out the key responsibilities of a role and the main tasks associated with each responsibility.

Key responsibilities and main tasks may be revised over time, proposed to the Registrar, and agreed in writing.
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Company:The British University in Dubai (BUiD)

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Employment Type:Full Time

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Education Level:Bachelor

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Experience:5 Years

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Gender:Mixed

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Job Type:Accountant, Finance

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