Head of Administration affairs Section

1 week ago

Dubai, Dubai, United Arab Emirates Talent Pal Full time

Head of Administration affairs Section - Dubai Civil Aviation Authority Head of Administration affairs Section - Dubai Civil Aviation AuthorityTo develop lead and oversee the strategic implementation of the Administration Department in line with general strategy of DCAA.

Ensure efficiency of Administration function including corporate services procurement supplier & vendor management contracts bidding process analysis vehicle maintenance and employee insurance and travel arrangements in compliance with set policies and procedures local laws and regulations.


Key responsibilities/ Duties:
A

Functional:
1.

Admin Planning :
Plan and implement short and longrange Admin goals; manage regular admin planning forecasts reporting including facilities coordination & maintenance insurance inventory management document management and transportation and hotel reservations vehicles office facilities management among others in compliance to DCAA policies

2 Procurement:
Collaborate with Director Finance & Administration Affairs and purchasing officers for the management and control of purchasing duties including approvals of major purchases invitation for tenders and quotations legal process outsourcing (LPO) review of contracts & agreements monitoring and improvement of purchase procedures and review of standard quality policies and prices among others

3 Entry Permits:
Oversee and ensure the application and coordination with Dubai Airports for the issuance of entry permits for new employees and the renewal of permits for existing staff and the issuance of entry permits for vehicles and permits for official visitors complies to set policies and laws

4 Employees Visas:
Direct and supervise the Public relation officers to arrange and renewal of visas for expatriate staff and cancellations at the end of the service

5 Business Travel:
Ensure the Public relation officers arrange all necessary documents and coordinate with immigration for visas for foreign delegations embassies and consulates from foreign country and internal staff of the DCAA while traveling on official business abroad as well as official delegations visiting the DCAA

6 Medical Insurance:

Ensure arrangement for the medical insurance coverage for employees of the Authority and their families according to their entitlement.

Manage the corporate services team to liaise between the staff and health insurance care for the issuance of new/renewal cards to address personnel issues and announce relevant circulars.7.


Asset Management & Facility Management:

Manage assets to achieve the greatest return and the process of monitoring and maintaining facilities systems with the objective of providing the best possible service to users by deploying maintaining upgrading and disposing of assets costeffectively.

Oversee and manage schedule of Preventive & Maintenance Subcontractors (A/c contractors Pest Control Shutter maintenance & Fire Safety Maintenance).8.

Contract Management:
Review contracts and agreements for the purchase of highvalue materials by starting in the bidding processes analysis negotiations contract drafting and execution of contracts and contracts for the purchase and maintenance contracts and agreements for the quality of service etc

9 Space allocation:
Ensure allocation of spaces for employees and other requirements (Facilities stores operations rooms offices etc) in coordination with Dubai Airports and based on planes

10 Other duties:
Perform other jobrelated duties as may be assigned by the Director Finance Affairs & Administration

B Managerial:
1.

Strategy:

Set communicate and oversee implementation of the Section/Department/Sectors strategy in line with the overall objectives mission and vision of DCAA;2.


Budget:

Set consolidate review monitor and allocate the Section/department/tors budget; and forward to the Director for further approval (in coordination with Accounting Section)3.


People Management:

Provide direction and manage subordinate staff in performing their delegated tasks; Provide professional development opportunities and perform periodic performance appraisals for reporting staff (in coordination with the HR) and recommend incremental increases and levels of financial rewards e.g.

bonuses and annual pay rises for staff4.

Training & Development:

Ensure that all direct reports acquire the required skills and knowledge through appropriate training programs (in coordination with the HR)5.


Policies Procedures & Processes:
Ensure that the performance of various assigned tasks and the conduct of staff within the Section are in accordance with the Sections policies and procedures
QualificationsAcademic Qualifications:
Bachelors Degree / Masters Degree in Business Administration or equivalent degree

Professional Experience:
More than eight (8) years working experience in Administration FunctionAt least four (4) years in managerial role

Role Purpose:
To develop lead and oversee the strategic implementation of the Administration Department in line with general strategy of DCAA.

Ensure efficiency of Administration function including corporate services procurement supplier & vendor management contracts bidding process analysis vehicle maintenance and employee insurance and travel arrangements in compliance with set policies and procedures local laws and regulations.


Key responsibilities/ Duties:
A

Functional:
1.

Admin Planning :
Plan and implement short and longrange Admin goals; manage regular admin planning forecasts reporting including facilities coordination & maintenance insurance inventory management document management and transportation and hotel reservations vehicles office facilities management among others in compliance to DCAA policies

2 Procurement:
Collaborate with Director Finance & Administration Affairs and purchasing officers for the management and control of purchasing duties including approvals of major purchases invitation for tenders and quotations legal process outsourcing (LPO) review of contracts & agreements monitoring and improvement of purchase procedures and review of standard quality policies and prices among others

3 Entry Permits:
Oversee and ensure the application and coordination with Dubai Airports for the issuance of entry permits for new employees and the renewal of permits for existing staff and the issuance of entry permits for vehicles and permits for official visitors complies to set policies and laws

4 Employees Visas:
Direct and supervise the Public relation officers to arrange and renewal of visas for expatriate staff and cancellations at the end of the service

5 Business Travel:
Ensure the Public relation officers arrange all necessary documents and coordinate with immigration for visas for foreign delegations embassies and consulates from foreign country and internal staff of the DCAA while traveling on official business abroad as well as official delegations visiting the DCAA

6 Medical Insurance:

Ensure arrangement for the medical insurance coverage for employees of the Authority and their families according to their entitlement.

Manage the corporate services team to liaise between the staff and health insurance care for the issuance of new/renewal cards to address personnel issues and announce relevant circulars.7.


Asset Management & Facility Management:

Manage assets to achieve the greatest return and the process of monitoring and maintaining facilities systems with the objective of providing the best possible service to users by deploying maintaining upgrading and disposing of assets costeffectively.

Oversee and manage schedule of Preventive & Maintenance Subcontractors (A/c contractors Pest Control Shutter maintenance & Fire Safety Maintenance).8.

Contract Management:
Review contracts and agreements for the purchase of highvalue materials by starting in the bidding processes analysis negotiations contract drafting and execution of contracts and contracts for the purchase and maintenance contracts and agreements for the quality of service etc

9 Space allocation:
Ensure allocation of spaces for employees and other requirements (Facilities stores operations rooms offices etc) in coordination with Dubai Airports and based on planes

10 Other duties:
Perform other jobrelated duties as may be assigned by the Director Finance Affairs & Administration

B Managerial:
1.

Strategy:

Set communicate and oversee implementation of the Section/Department/Sectors strategy in line with the overall objectives mission and vision of DCAA;2.


Budget:

Set consolidate review monitor and allocate the Section/department/tors budget; and forward to the Director for further approval (in coordination with Accounting Section)3.


People Management:

Provide direction and manage subordinate staff in performing their delegated tasks; Provide professional development opportunities and perform periodic performance appraisals for reporting staff (in coordination with the HR) and recommend incremental increases and levels of financial rewards e.g.

bonuses and annual pay rises for staff4.

Training & Development:

Ensure that all direct reports acquire the required skills and knowledge through appropriate training programs (in coordination with the HR)5.


Policies Procedures & Processes:
Ensure that the performance of various assigned tasks and the conduct of staff within the Section are in accordance with the Sections policies and procedures

QualificationsAcademic Qualifications:
Bachelors Degree / Masters Degree in Business Administration or equivalent degree

Professional Experience:
More than eight (8) years working experience in Administration FunctionAt least four (4) years in managerial role
This job has been sourced from an external job board.
More jobs on

Disclaimer:
is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.

We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party.

If you suspect fraud or malpractice, please contact us via contact us page.
Dr.

Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent.

Established in 2015. Dr. Job has emerged as the UAE premier job portal, attracting thousands of job seekers every day in UAE.#J-18808-Ljbffr

  • Head of Administration affairs Section

    1 week ago

    Dubai, Dubai, United Arab Emirates Talent Pal Full time

    Role Purpose: To develop lead and oversee the strategic implementation of the Administration Department in line with general strategy of DCAA. Ensure efficiency of Administration function including corporate services procurement supplier & vendor management contracts bidding process analysis vehicle maintenance and employee insurance and travel arrangements...

  • Head of Administration Affairs Section

    1 week ago

    Dubai, Dubai, United Arab Emirates Dubai Civil Aviation Authority Full time

    Role Purpose:To develop, lead and oversee the strategic implementation of the Administration Department in line with general strategy of DCAA. Ensure efficiency of Administration function including corporate services, procurement supplier & vendor management, contracts, bidding process, analysis vehicle maintenance and employee insurance and travel...

  • Head of International Affairs

    1 week ago

    Dubai, Dubai, United Arab Emirates هيئة دبي للطيران المدني Full time

    Role Purpose:To lead and manage the International Affairs & Agreements section and to establish links with the relevant authorities of other Emirates in the United Arab Emirates and other States as preliminary process for conducting negotiations for Air Services Agreements. Lead the development of a platform for the successful implementation of international...

  • Head of Section

    1 week ago

    Dubai, Dubai, United Arab Emirates Williams Group Full time

    Head of Section - UAE National Only Jobs in Dubai, UAE by Williams Group | Head of Section - UAE National OnlyWilliams Group - Dubai, UAE Posted In 18/11/2013Apply For JobApplicants9 Views5040Job DescriptionWilliams Group International is looking for a Head of Section for one of its semi-government client.Duties and Responsibilities1st point of contact and...

  • Head of Section

    1 week ago

    Dubai, Dubai, United Arab Emirates Williams Group Full time

    Head of Section - UAE National Only Jobs in Dubai, UAE by Williams Group | Head of Section - UAE National OnlyWilliams Group - Dubai, UAE Posted In 18/11/2013 Apply For JobApplicants 9 Views 5040 Job Description Williams Group International is looking for a Head of Section for one of its semi-government client.Duties and Responsibilities1st point of...

  • Section Head

    1 week ago

    Dubai, Dubai, United Arab Emirates LEAMS Education Services (Gamma Holdings Ltd.) Full time

    British Curriculum School in Dubai is looking for Secondary School Section Head with prior experince.

  • Head of Corporate Affairs Mea

    1 week ago

    Dubai, Dubai, United Arab Emirates Kinetic Full time

    A reputable and well-established multinational Pharmaceutical company is actively recruiting a Head of Corporate Affairs MEA for their team in Dubai.***The main responsibilities will include but not limited to: Provide strategic commercial direction to achieve company performance objectives. Develop effective public and government affairs strategies. Plan,...

  • Head of Medical Affairs

    1 week ago

    Dubai, Dubai, United Arab Emirates NTS Group FZLLE Ltd Full time

    We are NTS Group. Operating from our strategically positioned offices in Dubai, London, and Singapore, we offer a comprehensive range of services delivered by industry experts. These include Contingency & Executive Search Campaigns, Outplacement & Redundancy Support, RPO Projects, Talent Mapping, Women in Leadership & Leadership Development, and our...

  • Legal Assistant

    1 week ago

    Dubai, Dubai, United Arab Emirates The Government of Dubai Legal Affairs Department Full time

    The Government of Dubai Legal Affairs Department is looking to recruit ambitious staff in administrative support in Government Claims Section at Government Disputes and Claims Directorate to contribute to the implementation of its duties and functions in accordance with the procedures approved in this regard.Key duties and responsibilities: To provide the...

  • Administrative Officer Creativity and Innovation Affairs

    1 week ago

    Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    The Government of Dubai Legal Affairs Department is looking to hire ambitious human resources in the area of administrative support at the Creativity and Innovation Section of the Knowledge Directorate. They will contribute to carrying out the Department tasks and functions in accordance with the approved procedures. Main Tasks and Responsibilities:...

  • Head-Government Affairs

    1 week ago

    Dubai, Dubai, United Arab Emirates IFFCO Group Full time

    Press Tab to Move to Skip to Content LinkSelect how often (in days) to receive an alert:Create AlertDescription:Job SummaryWe are seeking a Head of Government Relations to establish, develop, and maintain strong relationships with UAE government authorities. This role involves identifying collaboration opportunities that support IFFCO's overall objectives...

  • General Affairs Administrative Work

    1 week ago

    Dubai, Dubai, United Arab Emirates SpurSol Full time

    _Job Information:_:- _Procurement and maintenance of staff equipment._- _General affairs and general affairs administrative work matters._- _Recruit newcomers to register and leave related processes._- _Contract and other employee data maintenance and sorting._- _Assist in establishing company processes__Job Experience:_:- _fluent in English listening,...

  • Section Head

    1 week ago

    Dubai, Dubai, United Arab Emirates Group L Full time

    Maintain a high level of functionality and efficiency, demonstrating food cost control practices; Ensure high standards of hygiene as per HACCP standards within the kitchen as well as your section; Running the section in a smooth and efficient manner; Able to prepare volume quantity of Dim Sum/siu mai items on your own. Able to prepare volume quantity of Dim...

  • Academic Affairs Officer

    1 week ago

    Dubai, Dubai, United Arab Emirates King's Business School Full time

    Academic Affairs OfficerWe are now seeking to appoint an Academic Affairs Officer to support the delivery of our range of business and management programmes delivered in partnership with our European and UK higher education institutions.The Academic Affairs Officer will support the day-to-day operations of a number of academic programmes, liaising with our...

  • Customers Affairs Officer – Reception and Communication

    1 week ago

    Dubai, Dubai, United Arab Emirates Just Fix It, LLC Full time

    The Government of Dubai Legal Affairs Department will recruit ambitious administrative staff at Communication and Documentation Section of the Government Support and Legal Services Directorate to enable the Department to manage the reception and communication and provide customers with distinguished services in a manner that sustainably enhances customers...

  • Elementary Section Principal

    1 week ago

    Dubai, Dubai, United Arab Emirates Teach Away Full time

    Contract Length: 2 yearsNumber of Vacancies: 1Student Level: Elementary Director/PrincipalRequirements: Education Required: BachelorMinimum Teaching Experience: 5 years of teaching experienceJob Benefits:To be discussed after the interview.Job Description: The Section Principal is a member of the leadership team of the school, who needs to be Bilingual and...

  • Public Affairs Manager

    1 week ago

    Dubai, Dubai, United Arab Emirates Majid Al Futtaim Full time

    Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region,...

  • Customers Affairs Officer Reception and CommunicationTemporary

    1 week ago

    Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    TheGovernment of Dubai Legal Affairs Department will recruit ambitiousadministrative staff at Communication and Documentation Section ofthe Government Support and Legal Services Directorate to enable theDepartment to manage the reception and communication and providecustomers with distinguished services in a manner that sustainablyenhances...

  • Senior Administrator Jobs in Dubai UAE 2023

    1 week ago

    Dubai, Dubai, United Arab Emirates SearchPlus HR Full time

    Senior Administrator Jobs in Dubai UAE 2023 | SearchPlus HRFor More Top Organization Jobs Click HereDescription:The Senior Executive Administrator provides support to the Global Government Affairs (GGA) MENA team by handling all business correspondence and meeting records:/Job ResponsibilitiesDirectly supports the GGA MENA Head and manages the day-to-day...

  • Head of Medical Affairs Jobs In Dubai

    1 week ago

    Dubai, Dubai, United Arab Emirates Gilead Sciences Full time

    Head of Medical Affairs Jobs In Dubai | Gilead SciencesApply Also Joinery Draughtsman – Tagalog Speaking Jobs In Sharjah | PLUM JOBSAt Gilead we believe every employee deserves a great leader. As a people leader now or in the future, we expect that you will model and create an environment of inclusion, be intentionally focused on the hiring, development,...