HR & Admin Assistant

1 week ago


Abu Dhabi, Abu Dhabi, United Arab Emirates IMass Investment Full time

Job Title:
HR & Admin Assistant

Reports to:
HR & Admin Manager

Job Description Summary


The HR & Admin Assistant works under the supervision of the HR & Admin Manager to perform a variety of administrative and HR tasks.


General Responsibilities

  • Front Desk office and general office support
  • Greet guests and provide them with superb customer service
  • Answer all client questions and incoming calls
  • Redirect phone calls to the appropriate department and takedown messages
  • Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
  • Book and maintain schedules, meetings, and travel arrangements
  • Maintain relevant databases when necessary
  • Assist the HR & Admin Manager with daily tasks
  • Liaise with PRO for daily tasks
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.
  • Monitor and maintain the office's cleanliness and etiquette.
  • Execute tasks and provide continuous support to HR & Admin Manager
  • Prepare the monthly timesheet for payroll purpose
  • Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fine
  • Support HR Department in recruitment and interview arrangements
  • Maintain CV database of the company
  • Employee documents filing and record update.
  • Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews
  • Support HR Department in Employee Onboarding and Exit formalities
  • Any other duties commensurate with the accountabilities of the post

Minimum Skills or Experience Requirements

  • Effective written and verbal English language communication skills, Arabic would be a plus.
  • Good knowledge in HR Practices
  • Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problemsolving, and results.
  • Ability to multitask.
  • Strong knowledge of Google Suite, MS Office programs, and other governmental eportals.
  • Minimum 3 years of experience in an HR/Admin role.
  • Collaborate easily with the Executive Team, Line Manager, and employees

Job Types:
Full-time, Permanent

Salary:
AED2, AED3,500.00 per month

Ability to commute/relocate:

  • Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • Are you available immediately?

Experience:

  • HR/Administration: 3 years (required)
Application Deadline: 16/03/2023

Expected Start Date: 27/03/2023

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