Property Coordinator

1 week ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Asayel Investment Full time

Position:
Property Coordinator

Nationality:
Arab Nationality

Qualification:
Graduation in Business + Professional qualification

Experience:
Minimum 5 years

Package:
AED 7,000 to AED 8,500

System Experience:
Ideal to have SAP Business experience, advance excel.

Properties Management:

  • Filling all the official documents of the properties.
  • Conducting regular visits to the properties and preparing inspection reports.
  • Managing SP contracts related issues, such as but not limited to Property Insurance, Firefighting and alarm System, LPG providers, elevator maintenance, third party inspectors.
  • Ensuring facilities are following applicable policies and regulations.
  • Maintaining a safe environment for the properties residentials and visitors.
  • Coordination with property developers (units registrations, services charges; invoices collection; service requests; tenancy contract issuance, renewal, and termination; parking allocation; etc).
  • Preparing the circulations related to property management.
  • Conducting properties monthly report.

Lease and Tenant Management:

  • Maintaining/Leasing the portfolio of Residential and Commercial units.

Contract Management & Lease Administration.

  • Handling the administration work of the New tenancy contracts.
  • Supervising the Move in process with the facilities management.
  • Handling the administration work of the tenancy contracts Expiry/Termination.
  • Preparing the reconciliation report and collecting the move out documentations.
  • Issuing Move out NOC.

Tenant Management.

  • Managing the renewal process / Negotiating rent rate.
  • Handling tenants' requests, (recall checks, postponing payments, early terminations, etc).
  • Receiving and delegating tenants service requests.
  • Coordinating between the tenant & the FM SP.
  • Supervision of Fitout works, as well as all other activities performed by tenants. (Applicable for commercial units).
  • Conduct Customer Satisfaction Surveys.

Rent Collection.

  • Collect the SD and rent checks.
  • Following up on the late payments.
  • Engaging with the law firm for the legal cases.

Facilities and Maintenance Management:

Coordination and supervising Facilities Management companies.

  • Assisting in Preparation of tender documents and RFPs, and sourcing service providers
  • Reinstatement Management.
  • Supervising the FMs by regular visits to the properties.
  • Verify FM requirements and evaluate whether submitting a quotation is required.
  • Inspecting AD-HOC works upon completion.
  • Management of security services.
  • Monitor service requests trends on CAFM.
  • Ensure that all service requests are completed on a timely manner.
  • Parking allocation and cards/remote devices management.
  • Provide summary for maintenance work orders.
  • Coordination of specialist services and management of third party service providers.

Salary:
AED7, AED8,500.00 per month

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