Business Support

1 week ago

Dubai, Dubai, United Arab Emirates Microsoft Dubai Full time

Provides strategic calendar management and time planning support for manager(s) (e.g., Senior Corporate Vice President (CVP), Executive Vice President (EVP)).

Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs.

Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff.

Leads and owns decision making processes in close partnership with peers and stakeholders (e.g., Chiefs of Staff, Business Managers, Human Resources) and external leaders/business support.

Exercises a sense of priority and awareness for high impact meetings, and urgent business needs, and ensures follow-up.

Proactively engages with leader and key stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources) to make decisions and cascade information as needed.

Manages ambiguity and remains calm in stressful situations.
Cross-Functional Collaboration and CommunicationStrengthens their network (internally and externally) across organizations to enable their team and leader's work.

Proactively drives communication and liaises between executives, central teams, and other business partners to share information and best practices that drive efficiency.

Uses executive maturity and independent judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader.

Communicates with executive maturity to external partners/audiences andthird parties. Represents and acts as extension of manager's/team's brand and Microsoft's core values.
Discipline Growth and DevelopmentProvides leadership and actively seeks out and participates in the Business Support community. Mentors Business Support professionals. Onboards and trains new Business Support staff. Contributes to their organization's culture as a leader. Engages in career development and trainings. Identifies, aligns, and promotes growth opportunities for self and team. Shares best practices and insights. Driving the recruiting process for Business Support roles. Supports team building, networking opportunities, and works to uphold morale.
Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)Leads team experience activities.

Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process.

Supports intern and university recruitment for the broader organization (e.g., planning, placement). Creates committees to promote team experiences.

Lands and delegates onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information.

Connects new hires with the right stakeholders. Provides high-level support for a seamless executive onboarding experience.

Lands and manages headcount management activities in collaboration with Business Manager(s) and/or Chief of Staff including transfers/departures, reporting, offboarding, and transactions within headcount management tools.

Identifies areas of improvements and updates for relevant headcount management systems. Works in partnership with Finance and team members to provide up-to-date headcount figures.
Event Coordination and LogisticsManages, plans, and develops events. Takes responsibility for event outcomes and demonstrates executive presence. Leads a team of event planners if needed. Partners with management to understand event aspirations and target goals. Develops and leverages resources for reuse to drive efficiency. Contributes to development of workback schedule, promotion, and necessary checkpoints.

LeadershipLeads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self reflection during challenging situations.

Navigates with executive maturity and calmness in challenging situations. Uses executive maturity to escalate issues, proactively ensuring teams effectiveness and consistency. Engages with the Business Support community, keeping a pulse to enable growth across the discipline.

Project OwnershipBalances multiple complex projects and timelines end to end while maintaining executional and operational excellence within the division and across business groups.

Provides operations and project management support to Senior Leadership. Takes accountability for project outcomes and drives stakeholder accountability.

Identifies and provides insights regarding risks and challenges related to projects across the company, and communicates these to executives, partners, and key stakeholders.

Streamlines processes, leverages best practices, provides process improvements, and adjusts as needed. Delegates project tasks to Business Support team members and drives accountability of others. Leads efforts to determine measurable success of projects at their conclusion.

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)Owns expense management including documentation (e.g., purchase orders (POs), receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance.

Educates administrative team on Microsoft Policy to ensure compliancy across team/division/organization and escalates issues as needed. Functions as interim approver for executive office. Oversees supply management and planning and promotes compliance with supply management policies and procedures within an organization. Manages discretionary budget tracking (e.g., morale, hardware, supplies) and reporting.

Identifies and resolves expense and supply related issues (e.g., missing purchase orders (POs), account imbalances) by communicating with senior leaders and Finance as applicable.

May perform vendor and supplier management, including ensuring they are set up for financial processing.

Partners with finance at a high level on all aspects of budgets, headcount and policies, including assisting with annual budget planning by consolidating team requests and prioritizing funding.

Rhythm of Business (ROB)Partners with executive leader(s) and Chiefs of Staff on building and managing annual rhythm of business (ROB), including fiscal year calendar and executive meeting schedule (e.g., Human Resources (HR) cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence).

Strategically communicates ROB cadence and helps to manage workloads, as needed. Identifies and advises on patterns across ROBs.

Advises on best practices for developing a distribution plan for confidential internal and external communications in collaboration with Business Managers and/or Chiefs of Staff.

Directs continual implementation and flexibility of the ROB in partnership with peers (e.g., Chiefs of Staff). Ensures team members follow ROB and map their planning to established cadences.

Space Management and Planning*Oversees space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), cascading space management vision to fellow team members.

Oversees and streamlines group moves. Addresses and resolves high-level space escalations/requests.

Leads large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and negotiating for appropriate space for their team.

Determines future space planning needs and drives space changes based on utilization data and upcoming organizational changes.
Travel ManagementWorks with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation, security) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages all travel logistics and maximizes trip itineraries. Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel. Maintains availability and acts with urgency to address travel changes as they arise.

Drives proactive communication across stakeholders ahead of travel and may communicate with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes.

Ensures required documents (e.g., visas, passports, immunization records) are obtained for international travel. Disseminates and enforces travel policies and expectations. May accompany leaders on business trips (e.g., Inspire, Ready) to provide onsite support. Manages and ensures compliance with US Travel Tax Tool.

Disclaimer:
is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.

We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party.

If you suspect fraud or malpractice, please contact us via contact us page.
Dr.

Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent.

Established in 2015. Dr. Job has emerged as the UAE premier job portal, attracting thousands of job seekers every day in UAE.#J-18808-Ljbffr

  • Business Development Executive- Bodyshop Insurance Jobs In Dubai United Arab Emirates

    1 week ago

    Dubai, Dubai, United Arab Emirates Business Support Services Full time

    Business Development Executive- Bodyshop Insurance Jobs In Dubai United Arab Emirates | Business Support ServicesFor More Top Organization Jobs Click HereDescription:To build and maintain good working relations with Fleet customer Managers and Insurance adjusters. To negotiate with Insurance Company representatives regarding Body repairs.Job Responsibilities...

  • Front Office Business Support Executive

    1 week ago

    Dubai, Dubai, United Arab Emirates Alchemy global business consultancy Full time

    Front Office cum Business Support ExecutiveWe are looking for a versatile Front Office Executive who will take on a multifaceted role encompassing front office duties, sales support, as well as responsibilities in HR and Finance. This position requires a proactive and organized individual capable of managing various tasks efficiently and with a...

  • Business Support

    1 week ago

    Dubai, Dubai, United Arab Emirates Microsoft Full time

    Contributes to and enables efforts in direct support of designated Senior Leadership Executive. Provides calendar management support for a desginated Senior Leader. Drives business priorities and cadences. Collaborates with internal stakeholders and peer groups and communicates with external parties. Owns expense management for leader and their executive...

  • Business Support

    1 week ago

    Dubai, Dubai, United Arab Emirates Microsoft Dubai Full time

    ResponsibilitiesCalendarManagementProvidesstrategic calendar management and time planning support formanager(s) (e.g., Senior Corporate Vice President [CVP], ExecutiveVice President [EVP]). Manages and owns calendar, meetingpreparation, and logistics based on knowledge of manager andbusiness needs. Uses executive maturity and judgment with fullknowledge of...

  • Business Continuity Manager

    1 week ago

    Dubai, Dubai, United Arab Emirates Business Umbrella Full time

    Position: Business Continuity manager, relocation to RiyadhThe Business Continuity Manager is responsible for developing, maintaining and testing the Company's BCM program. The manager will support all business plan activities necessary to enable the Organization to manage a crisis event as well as meet compliance requirements for BC planning. The position's...

  • Business Continuity Manager

    1 week ago

    Dubai, Dubai, United Arab Emirates Business Umbrella Full time

    Position: Business Continuity manager, relocation to RiyadhThe Business Continuity Manager is responsible for developing, maintaining and testing the Company's BCM program. The manager will support all business plan activities necessary to enable the Organization to manage a crisis event as well as meet compliance requirements for BC planning. The position's...

  • Business Support Manager

    1 week ago

    Dubai, Dubai, United Arab Emirates Tiger Recruitment Full time

    The job posting is outdated and position may be filled Supervise the team of business support staffResponsible for providing quality service for facilities managementWork with the management team on fiscal strategic planningLook into the legal obligations relating to contractual relationships with client and ensure that the obligations are meetWork in...

  • Education Support Services Institute Operation

    1 week ago

    Dubai, Dubai, United Arab Emirates VECTOR EDUCATION SUPPORT SERVICES CENTER L.L.C Full time

    Position Overview:The Operation & Marketing Manager for the Education Support Services Institute will oversee daily operations and develop marketing strategies to enhance the institute's visibility, growth, and engagement. This role requires a strategic thinker with excellent organizational and communication skills, capable of managing both internal...

  • Business Setup Advisor

    1 week ago

    Dubai, Dubai, United Arab Emirates Avyanco Business Consultancy Full time

    Launch Your Career with Avyanco, the UAE's Leading Business Setup ExpertAre you passionate about helping entrepreneurs thrive? Avyanco, the UAE's award-winning Business Setup Consultancy, is expanding its horizons across the Middle East. We're looking for dynamic sales professionals to join our dynamic team and be part of this exciting journey.Your role will...

  • Associate, Business Support

    1 week ago

    Dubai, Dubai, United Arab Emirates Laurence Simons International Full time

    Founded in 1988, we are a specialist global legal, compliance and privacy search firm. We work with some of the largest and fastest-growing businesses in the world, providing them with the best and most sought-after talent.With offices in London, Frankfurt, Paris, Amsterdam, Geneva, Dubai, and Sao Paulo we have an international footprint like no other legal...

  • Strategy Business Development Manager(Airline

    1 week ago

    Dubai, Dubai, United Arab Emirates Business Umbrella Full time

    I am hiring a Strategy Business development Manager for an aviation company based in Fujairah.Responsibilities:Developing strategies to increase the organization's growth in core/organic markets through collaboration within L-3 Aerospace Systems Group, Business Sectors, ComCept business areas and across DoD/industryBuild financial models and develop...

  • Business Support Analyst

    1 week ago

    Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    5th Floor Building A1 Business Park Dubai United Arab Emirates What we expect.As Support Agent with a positive attitude and dynamism the team provides support and help to our existing and potential new customers and our colleagues as well. Our goal is to make our customer happy by giving them a good quality service.As a Support Agent your mission will...

  • Business Support Administrator

    1 week ago

    Dubai, Dubai, United Arab Emirates Tiger Recruitment Ltd Full time

    Purpose of PositionProvide administrative support within the Office Services team, to ensure the smooth operations of the American Express offering across the firm. Primary point of contact for our external partner -American Express as well as employees across the firm for American Express services.Primary Functions and Responsibilities: Notify cardholders...

  • StartUp Mentor

    1 week ago

    Dubai, Dubai, United Arab Emirates Coaching Support Full time

    An experienced, enthusiastic and focused international professional who is committed to promote great leadership at all times. Acquired excellent knowledge over the years as being part of numerous diverse environments, with the result of developing a well blended functional understanding of any given situation. Marina is passionate about continuous...

  • Business Consulting, Associate/consultant Level to

    1 week ago

    Dubai, Dubai, United Arab Emirates Business Sweden Full time

    This is a unique opportunity to start an international career at our Dubai office as an Associate or Consultant. We are looking for exceptional graduates / young professionals with drive, ambition and potential that are eager to join us in our quest to help Swedish companies grow global sales and international companies to invest and expand in Sweden.Who we...

  • Business Support Coordinator

    1 week ago

    Dubai, Dubai, United Arab Emirates TE Connectivity Full time

    ***: The Business support provides Receptionist / Admin / IT / Finance support at Dubai office for our UAE entities and relevant support for KSA entities, ensuring effective time management, communication, and coordination of activities. The Assistant serves as a key point of contact for internal and external stakeholders, managing relationships with...

  • Business Support Analyst

    1 week ago

    Dubai, Dubai, United Arab Emirates odoo Full time

    5th Floor, Building A1, Business Park, Dubai, United Arab Emirates_What we expect:As Support Agent, with a positive attitude and dynamism, the team provides support and help to our existing and potential new customers, and our colleagues as well. Our goal is to make our customer happy by giving them a good quality service.As a Support Agent, your mission...

  • Business Support Supervisor

    3 weeks ago

    Dubai, Dubai, United Arab Emirates Boston Scientific Full time

    Additional Locations: N/ADiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools,...

  • Business Support Supervisor

    1 month ago

    Dubai, Dubai, United Arab Emirates Boston Scientific Full time

    Additional Locations: N/ADiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools,...

  • Business Support Supervisor

    1 week ago

    Dubai, Dubai, United Arab Emirates Boston Scientific Full time

    Additional Locations: N/ADiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools,...