Executive Personal Assistant

2 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates PIPECARE Group Full time
  • Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.
  • Sorted emails to coordinate with President; take dictation if necessary and respond electronically as per his advice.
  • Coordinate and/or report all office-related issues to President.
  • Delegate task / give instructions to HODs and employees on behalf of the Founder/President/Founder of the Board. (via email or verbally)
  • Responsible for maintaining corporate confidentiality
  • Responsible to report any malfunctions/ anomalies and irregular activities to Top Management
  • Receiving/Accommodating President guests/VIPs and/or visitors at all levels.
  • Drafts general correspondence, hand over for review and do corrections/revisions accordingly.
  • Handles and screens incoming calls for the President (mobile and land line).
  • Attend incoming internal calls (President).
  • Attend and respond to queries of HODs and employees (via internal calls or email)
  • Coordinate HR and Accounts related issues to President/Founder such as approvals for air tickets and hotel reservations and other relevant office issues.
  • Handles petty cash fund (President Office) liquidation and monitor daily balance
  • Keeps the Founder's diary schedule - business and personal meetings i.e. medical, bank meetings, etc
  • Take/receive instructions from President/Founder regarding his personal matters (home, banks, medical and others).
  • Bring Up File Updating and Follow Up.
  • Constant update of database in order to maintain knowledge of all corporate & personal contacts (all contact information for the President/Founder - business & personal).

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