Executive Assistant

1 week ago

Dubai, Dubai, United Arab Emirates Paradox Full time

Wait a minute.

Deep inside you are looking for a new adventure with
-
Freedom : feeling free to work remotely or hybrid and being trusted to deliver
-
Ambition : growing up surrounded by smart colleagues driven to create something big
-
Impact: contributing to transform people lives at scale and feel your own impact in the company

And you deserve it because you are a

Top Gun:
Executive Assistant.

You are:

-
Pragmatic and problem solver
-
Service-oriented and detail-oriented
-
Ability to manage various projects with a LOT of autonomy.
-
A Lover of digital tools ( Notion, Airtable)


You want to put your skills as an executive assistant, organization, project management at the service of a CEO to allow him to focus on his talents, accelerate growth and create Wow for customers.


Your role is going to change really quickly as long as we grow and hire new people, you need to love this form of chaos.

Then, you have found the next adventure that will fulfill you.


This is a full-time position, carried out from the comfort of your living room (or wherever you want) or from our amazing offices in Paris, Dubai or Barcelona.


But maybe YOU WONDER WHAT'S OUR STORY ?:
We are convinced that people don't want a job anymore
They are thirsty for a project with meaning, either through entrepreneurship, or intrapreneurship

But making it happen is quite hard without finding what truly inspires you and learning the soft skills you need to get there : productivity, leadership, public speaking, coaching, stress management


This is why we craft trainings & educational content to provide
a set of tools and strategies centered around soft skills, self-growth and performance.


We deliver through apps, e-learning platforms, events and a strong social media presence.

Paradox has one goal:
to help people and organizations live their true ambition

The challenge is that some people experience learning as boring, too hard, or on the contrary : for losers.
Yeah, we all experienced that boring teacher or stumble on this video with unsubstantiated/crazy theories

It needs to change


So we travel the world with learning designers, and researchers and surround ourselves with top entrepreneurs ( Richard Branson, Marc Simoncini, Fred Mazzella ), top athletes (Mike Horn, Frank Leboeuf), artists (Gad Elmaleh, Barry Osborne, producer of Lord of the Rings and Matrix)..

to reverse engineer their strategies.

Our ambition is to make our trainings and coaching as attractive as watching Netflix and to make success the only option for our clients. (whatever success means for them)


So far, this approach has paid off and has enabled us to exceed 2 million followers on social networks, and to organize online events and training courses attended by thousands of people.

But we wanted more, so we created 2 new brands with international ambitions.

And with them we have 3 dreams:

  • Helping people achieve 1 dream and stick their pictures on a wall we call the dreams WALL
  • Have Will Smith and Richard Branson in our next documentary
  • Reinvent Education & Create a badass platform to develop yourself
And that's where you come in.

YOUR MISSION:

-
Your mission is to take care of the administrative aspect and relieve our CEO of the simplest to the most complex tasks and projects which require discretion and excellence and thus allow him to focus only on his area of genius.

1.

Strategic right-hand man of our CEO and COO:

  • Proofreading contracts and coordinating legal projects with lawyers
  • Perform research and build analysis tables
  • Create professionallooking slides for business presentations;
  • Own his calendar and anticipates his needs

2.

Own the communication in David's inbox, Delight key partners or customers and CREATE AWE:

  • Manage our mailboxes and find the way to "Create Awe" (our main value) whether it is by a little note, an attention, or simply the effectiveness of the response
  • Make sure that we maintain the connection with the people who matter.
  • Own David's inbox in his social media

3.

Document and organize the company's procedures and systems and actively participate in the operational excellence of the teams // COO:

  • Creation of processes and improvement of existing ones
  • Help the team extract the steps necessary for the excellence of a task
  • Take notes of a meeting, and format them

4.

Manage projects of different Magnitude from A to Z and follow associated tasks:

  • Supervise assistants and service providers and bring them closer to excellence (this is one of our values "Seek the extrainch)
  • Supports the complete followup of projects (contracts and negotiation of suppliers, administrative management of personnel, accounting management, reporting...) or specific events (organization of seminars,...).
  • Serve as an interface with various departments: human resources, legal, financial, communicat

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