Program Assistant

1 week ago

Dubai, Dubai, United Arab Emirates Amideast, Inc. Full time

COMPANY DESCRIPTION:

:


The Program Assistant is responsible for the direct administrative planning, executing, monitoring, and reporting on assigned program activities and tasks in support of the program's portfolio of Exchange, English Language, Training, and Testing programs implemented by Amideast/UAE.

The program Assistant is also responsible for contributing to proposal writing and to innovative creation of new programs.


The Program Assistant supports the overall quality of programs by ensuring timely and accurate delivery of activities, services, and support reporting throughout the duration of the programs.

The implementation of activities will include initiating outreach and students' recruitment activities, communicating with participants, nominees and grantees on key program information and updates, making presentations and information sessions.

The Program assistant works to help improve the quality and efficiency of the programs while serving participants in the best way possible.

Program activities in UAE are conducted both virtually and face-to-face requiring periodic travel within UAE.

The Program coordinator works as a liaison between Amideast and different stakeholders to ensure smooth execution of the program plan.


RESPONSIBILITIES:

  • Provide program support and orientations for program beneficiaries and Partner organizations as needed
  • Provide all administrative and operational support to successfully conduct grant programs and activities
  • Work with public and private academic institutions, donors, and organizations to distribute information about grants
  • Contribute to the preparation of grants and related documents and creating an electronic filing system for all documentation related to programs
  • Followup with instructors on hours administered for various grants and report findings
  • Contribute to proposals' writing for new Programs
  • Contribute to budgeting for the new proposals
  • Plans and executes program implementation plan
  • Create and maintain database related to each program
:

  • Update alumni and media database and logs
  • Collect testimonials and capture alumni success stories
  • Maintain communication with alumni and organize alumni activities
  • Liaison with external stakeholders to coordinate the implementation of the program; where applicable
  • Ensures compliance with the program's policies
  • Conduct Interviews with Trainers for the courses
  • Plan, schedule and conduct Interviews with participants for the program
  • Coordinate and contact different suppliers for the Program Implementation
  • Planning, organizing, and implementing Program events
  • Conduct Information sessions at the universities
  • Maintaining and updating Data For all Programs
  • Maintaining accurate and uptodate reports documenting program's activities and highlighting successes and challenges
  • Providing timely reports and updates on programs to CD
  • Work closely with Program Manager to ensure smooth execution of all programs
  • Coordinate with the trainers of the programs (schedule, Materiel, attendance, Solving Problems)
  • Coordinate and update our stakeholders with the latest program Updates
  • Executing fee for a service course with close coordination with Program manager and Business development team
  • Contributing to the Quarter and Final Reports for each Program
  • Focuses on evaluation and continuous quality improvement
  • Proactively makes suggestions to the Program Manager on potential improvements
  • Performs other related duties as assigned

QUALIFICATIONS:

  • A Bachelor's degree in International Development, Education, or a related field.
  • A minimum of 2 years of professional work experience in the fields of education and training
  • Demonstrated experience in the design, development, implementation, and evaluation of academic readiness and workforce development programs.
  • Excellent professional communication skills (written and oral)
  • Excellent command of MS Office, especially Word, Excel, and PowerPoint
  • Ability to multitask and to work both as a member of a team and on an independent basis
  • Demonstrated business development experience, including writing technical proposals, preparing budgets, and designing resultsoriented training solutions
  • Ability to work under pressure
  • Detailoriented
  • An advanced level of proficiency in both written and spoken English and Arabic

NOTE:

This position description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by the immediate supervisor and other managers when necessary.

AMIDEAST reserves the right to change duties and responsibilities as it determines is necessary.


The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in

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