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Transportation Coordinator
1 week ago
Duties and responsibilities
- Maintain daily task/delivery record in excel and followup deliveries accurately
- Collecting delivery locations and concern person details accurately
- Arrange vehicle according to delivery requirement
- Coordinate with driver for route plan, assign easiest route to save the time & fuel and arranging multiple deliveries in single vehicle if the location nearby to another.
- Keeping drivers alert for any emergency/unplanned deliveries
- Control all vehicle with GPS software (Creating Geo fence, POI's and route plane, Monitor Idle timings. Etc.)
- Coordinating with GPS service provider for any GPS device removal and refixing and inform the vehicle users/Dept.
- Track every previous day records of all vehicles and make note of people who are using vehicle after working hours, if crossing average of 50KMS a day ask for fuel bill and keep in records.
- Arrange transportation (Pick & Drop) for staff according to their location.
- Maintain vehicle Odometer reading every month and compare with fuel consumption reports
- Maintain vehicles Mulkiya and insurance records for renewal process
- Prepare vehicles for RTA passing (checking vehicle condition & Safety gear available in vehicle ie. Fire cylinder, First aid box, Triangle)
- Maintain vehicles service records and send to garage accordingly. Take quotation from garage and LPO followup
- Making/Assisting accident reports (Dubai Police) and sending it to HR dept. for insurance claims and folloup with garages for repair status.
- Reporting monthly records to the HR Department
- Closely monitoring fuel consumption reports from ENOC site and reporting to management if any unusual consumption found.
- Make monthly fuel consumption reports and send to the HR Department
- Collect cash purchase fuel bills from employees to reimbursement
- Maintain rental vehicles data (ie. Mulkiya, Contract, fines)
- Followup rental vehicle service/Repair status with coordinator
- Arrange transportation for Visa medical/Training as per HR Dept. request
- Maintain AMC material tracking data (ie. Material issue, contract renewal, new contracts, cross checking material qty ), coordinating with sales and invoice team.
- Keep record of All RTA fines of individual vehicles
- Preparing vehicles for HAZMAT (civil defense) Passing/renewals
- Arranging transportation for Store dept. if working before/after duty timings
Salary:
AED2, AED2,500.00 per month
Ability to Commute:
- Dubai (required)
Ability to Relocate:
- Dubai: Relocate before starting work (required)
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