Transportation Coordinator

1 week ago


Dubai, Dubai, United Arab Emirates Wbwtc Full time
Job Description - Transport Coordinator

Duties and responsibilities

  • Maintain daily task/delivery record in excel and followup deliveries accurately
  • Collecting delivery locations and concern person details accurately
  • Arrange vehicle according to delivery requirement
  • Coordinate with driver for route plan, assign easiest route to save the time & fuel and arranging multiple deliveries in single vehicle if the location nearby to another.
  • Keeping drivers alert for any emergency/unplanned deliveries
  • Control all vehicle with GPS software (Creating Geo fence, POI's and route plane, Monitor Idle timings. Etc.)
  • Coordinating with GPS service provider for any GPS device removal and refixing and inform the vehicle users/Dept.
Incharge for vehicle availability

  • Track every previous day records of all vehicles and make note of people who are using vehicle after working hours, if crossing average of 50KMS a day ask for fuel bill and keep in records.
  • Arrange transportation (Pick & Drop) for staff according to their location.
  • Maintain vehicle Odometer reading every month and compare with fuel consumption reports
  • Maintain vehicles Mulkiya and insurance records for renewal process
  • Prepare vehicles for RTA passing (checking vehicle condition & Safety gear available in vehicle ie. Fire cylinder, First aid box, Triangle)
  • Maintain vehicles service records and send to garage accordingly. Take quotation from garage and LPO followup
  • Making/Assisting accident reports (Dubai Police) and sending it to HR dept. for insurance claims and folloup with garages for repair status.
  • Reporting monthly records to the HR Department
  • Closely monitoring fuel consumption reports from ENOC site and reporting to management if any unusual consumption found.
  • Make monthly fuel consumption reports and send to the HR Department
  • Collect cash purchase fuel bills from employees to reimbursement
  • Maintain rental vehicles data (ie. Mulkiya, Contract, fines)
  • Followup rental vehicle service/Repair status with coordinator
  • Arrange transportation for Visa medical/Training as per HR Dept. request
  • Maintain AMC material tracking data (ie. Material issue, contract renewal, new contracts, cross checking material qty ), coordinating with sales and invoice team.
  • Keep record of All RTA fines of individual vehicles
  • Preparing vehicles for HAZMAT (civil defense) Passing/renewals
  • Arranging transportation for Store dept. if working before/after duty timings

Salary:
AED2, AED2,500.00 per month

Ability to Commute:

  • Dubai (required)

Ability to Relocate:

  • Dubai: Relocate before starting work (required)


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