Receptionist

2 weeks ago


Dubai, Dubai, United Arab Emirates One Digital Media Est Full time

Job Opening:
Receptionist


Key Responsibilities:

-
Greeting Visitors: Welcome visitors warmly, both in person and over the phone, and direct them to the appropriate person or department.
-
Answering Phones: Handle incoming calls efficiently, take and relay messages, and provide information as needed.
-
Managing Appointments: Schedule and coordinate appointments, meetings, and conference room bookings.
-
Handling Mail and Packages: Receive, sort, and distribute mail and packages promptly.
-
Clerical Support: Assist with data entry, filing, and maintaining office supplies.
-
Customer Service: Address customer inquiries and complaints, offering appropriate solutions and alternatives.
-
Maintaining Records: Keep the reception area clean and organized, ensuring compliance with procedures, rules, and regulations.
-
Security Management: Monitor visitor access, maintain security by following procedures, and control access via the reception desk.
-
Administrative Tasks: Support various departments with copying, faxing, and preparing documents and reports.
-
Hospitality Services: Offer refreshments to visitors and maintain a tidy and welcoming reception area.
-
Coordinating with Staff: Communicate with internal staff regarding visitor arrivals and other relevant information.
-
Inventory Management: Track and order office supplies, ensuring the reception area is well-stocked.
-
Emergency Procedures: Act as the first point of contact during emergencies, ensuring safety procedures are followed.
-
Event Coordination: Assist in the planning and execution of company events and meetings.

Qualifications:

  • Excellent verbal and written communication skills
  • Professional appearance and demeanor
  • Strong organizational and multitasking abilities
  • Proficiency in Microsoft Office Suite and other relevant software
  • Previous experience in a receptionist or administrative role is a plus
  • High school diploma or equivalent; additional qualifications will be a plus

Pay:
AED1, AED2,000.00 per month

Experience:

- receptionist: 2 years (preferred)
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