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Senior Site Administrator
2 weeks ago
How to apply - (fill the form)
Job Title: Administration Manager - Construction Site
Job Summary:
We are seeking a highly organized and proactive individual to join our construction team as a Senior Site Admin. He will be responsible for overseeing all administrative functions at the construction site, ensuring smooth operations and efficient coordination between various departments. This role will involve managing office facilities, handling paperwork, supervising administrative staff, and supporting project managers with day-to-day tasks.
Key Responsibilities:
- Office Management: Oversee the day-to-day operations of the construction site office, including managing supplies, equipment, and facilities.
- Document Control: Maintain accurate records and documentation related to construction projects, including contracts, permits, drawings, and correspondence.
- Coordination: Coordinate administrative activities with project managers, engineers, subcontractors, and other stakeholders to ensure timely completion of tasks and adherence to project timelines.
- Personnel Management: Supervise administrative staff, including office assistants, receptionists, and clerical personnel, and provide guidance and support as needed.
- Budget Management: Assist in preparing and managing the site office budget, including tracking expenses, processing invoices, and maintaining financial records.
- Health and Safety Compliance: Ensure compliance with health and safety regulations and company policies at the construction site office, including maintaining safety records and conducting safety inspections.
- Communication: Serve as the primary point of contact for administrative inquiries and communications, both internally and externally.
- Vendor Management: Coordinate with vendors and service providers to procure office supplies, equipment, and services as needed.
- Quality Assurance: Implement quality assurance procedures for administrative processes and documentation to ensure accuracy and completeness.
- Reporting: Prepare regular reports on site office activities, including budgetary expenditures, personnel issues, and project milestones, for management review.
Qualifications:
- Bachelor's degree in Business Administration, Construction Management, or related field.
- Proven experience in administrative management, preferably in the construction or related industry in UAE.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and project management software.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Knowledge of construction terminology and processes is a plus.
- Familiarity with health and safety regulations and procedures and UAE labour law..
- Leadership and supervisory experience.
Job Type: Full-time
Pay: AED5, AED7,000.00 per month
Application Question(s):
- Are you familiar with UAE labour law
- Are you immediate joiner?
- Have you managed Blue Collar Staff?
Experience:
- Administration: 7 years (Required)
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